The strategy "Improving accuracy in using resources and adherence to schedule" aims to enhance both the precision of resource utilization and the reliability of following through with planned tasks. It involves three core strategies.
First, implementing resource tracking tools is essential. This involves identifying key resources, selecting appropriate software, and training staff to use it. An example would be choosing a software like Microsoft Project to track project hours and expenses, which gets integrated into the existing infrastructure and monitored via weekly reports.
Second, enhancing schedule management practices ensures timely task completion. For instance, employing a digital scheduling tool like Trello helps in setting clear deadlines and milestones. Regular team meetings bolster this by reviewing schedules and progress, ensuring everyone is aligned.
Third, establishing clear policies and procedures provides a structured approach to resource and schedule management. This includes creating comprehensive policy documents, conducting training sessions, and monitoring compliance to maintain high standards.
The strategies
⛳️ Strategy 1: Implement resource tracking tools
- Identify key resources that need tracking
- Research and select a resource tracking software
- Train team members on how to use the software
- Integrate the software with existing systems
- Set up regular reports to monitor resource usage
- Assign a team member to manage the resource tracking
- Review resource usage reports weekly
- Adjust resource allocations based on usage data
- Regularly update the software with new resources and changes
- Provide ongoing training and support for team members
⛳️ Strategy 2: Enhance schedule management practices
- Conduct a time audit to identify where time is being spent
- Utilise a digital scheduling tool to manage appointments and deadlines
- Set clear deadlines and milestones for all projects
- Communicate schedules and deadlines to all team members
- Hold regular meetings to review schedules and progress
- Implement time-tracking software to monitor task completion
- Provide training on time management skills
- Encourage the use of task prioritisation techniques
- Celebrate and recognise adherence to schedules
- Continuously review and adjust schedules based on feedback and results
⛳️ Strategy 3: Establish clear policies and procedures
- Develop a comprehensive resource management policy
- Document standard operating procedures for resource usage
- Ensure all team members are aware of policies and procedures
- Provide training sessions on new policies and procedures
- Monitor compliance with policies and procedures
- Adjust policies based on feedback and performance data
- Create a schedule management policy document
- Detail the consequences of non-compliance
- Regularly review and update policies to reflect changes
- Create a feedback loop for continuous improvement
Bringing accountability to your strategy
It's one thing to have a plan, it's another to stick to it. We hope that the examples above will help you get started with your own strategy, but we also know that it's easy to get lost in the day-to-day effort.
That's why we built Tability: to help you track your progress, keep your team aligned, and make sure you're always moving in the right direction.
Give it a try and see how it can help you bring accountability to your strategy.
