Establishing a functional commodity tracking committee involves strategically setting up a team to monitor commodities and address needs requiring RHD intervention. Initially, the strategy focuses on assembling committee members from key departments, defining their roles, and scheduling regular meetings to track progress. For example, a healthcare organization might recruit supply chain experts to ensure efficient communication and a shared digital workspace.
Enhancing commodity tracking processes involves auditing current methods, identifying gaps, and implementing software for better tracking. Key performance indicators are established to monitor real-time data, ensuring seamless inventory management and enabling alerts for critical needs, like low-stock items in a hospital pharmacy.
Developing reporting and intervention procedures requires creating standard reporting formats and establishing criteria for RHD interventions. By coordinating with FHS officers, the committee can prioritize needs and develop rapid response plans. Post-intervention reviews help apply lessons learned, ensuring effectiveness in future interventions.
The strategies
⛳️ Strategy 1: Set up the committee
- Identify and recruit key stakeholders from relevant departments for the committee
- Define the roles and responsibilities of each committee member
- Schedule regular meetings to discuss progress and challenges
- Establish a communication plan for committee members
- Develop a terms of reference document for the committee
- Set up a shared digital workspace for document and information sharing
- Determine a process for monitoring and evaluating committee's effectiveness
- Agree on decision-making processes within the committee
- Identify training needs for committee members
- Create a calendar of reporting deadlines for the committee
⛳️ Strategy 2: Enhance commodity tracking processes
- Conduct an audit of current commodity tracking processes
- Identify gaps and areas for improvement in existing systems
- Select and implement a robust commodity tracking software
- Train committee members on using the software efficiently
- Establish key performance indicators for tracking commodity status
- Ensure real-time updating of commodity data to the system
- Define protocols for data verification and validation
- Implement a system for regular inventory checks
- Create an alerts system for low-stock or critical needs
- Develop a feedback mechanism to identify process improvements
⛳️ Strategy 3: Develop reporting and intervention procedures
- Create a standardised reporting format for the committee
- Set protocols for identifying and prioritising commodity needs
- Define criteria for RHD intervention necessity
- Develop a rapid response plan for urgent needs
- Coordinate with FHS officers to agree on intervention roles
- Establish timelines for reporting and response actions
- Ensure all reports are logged and tracked for accountability
- Organise training for team members on reporting protocols
- Implement a system for evaluating the effectiveness of interventions
- Organise post-intervention reviews and apply lessons learned
Bringing accountability to your strategy
It's one thing to have a plan, it's another to stick to it. We hope that the examples above will help you get started with your own strategy, but we also know that it's easy to get lost in the day-to-day effort.
That's why we built Tability: to help you track your progress, keep your team aligned, and make sure you're always moving in the right direction.
Give it a try and see how it can help you bring accountability to your strategy.
