The strategy titled "Implementing a Digitized and Compliant Procurement Process" focuses on enhancing procurement operations by leveraging digital tools like Ariba and SAP HANA. The primary objective is to streamline supplier onboarding, effectively manage contracts, and achieve sustainability targets. For automation of supplier onboarding, it suggests creating a centralized supplier database in Ariba, utilizing digital checklists, and implementing automated communication systems. Regular feedback loops and digital signatures further enhance the process, ensuring a smooth onboarding experience.
Efficient contract management is critical in this strategy, where SAP HANA is used to establish a contract management system. This includes digitizing existing contracts, using standardized templates, and employing automated alerts for renewals. A centralized repository and e-signature capabilities are also vital for quick approvals and tracking.
To meet sustainability goals, identifying sustainable suppliers through Ariba's features is essential. Sustainability targets must be set within procurement policies, and regular audits conducted to track and promote sustainable practices. Dashboards in SAP HANA provide insights into supplier sustainability, aiding continuous improvement in sustainability efforts.
The strategies
⛳️ Strategy 1: Automate supplier onboarding
- Utilise Ariba to create a centralized supplier database
- Implement a digital onboarding checklist to ensure compliance
- Develop an automated communication system to keep suppliers informed
- Create training materials for suppliers to understand the onboarding process
- Set up a feedback loop to continuously improve the onboarding process
- Use digital signatures to reduce paperwork
- Establish a workflow for approval processes in Ariba
- Monitor onboarding progress through real-time dashboards
- Integrate supplier evaluations into the onboarding process
- Schedule regular reviews to ensure the process remains efficient
⛳️ Strategy 2: Efficiently manage contracts
- Implement a contract management system using SAP HANA
- Digitize all existing contracts for easy access and management
- Develop a standardised contract template to ensure compliance
- Utilise automated alerts for contract renewals and expirations
- Create a centralised repository for tracking all contract terms
- Incorporate e-signature capabilities for quick approvals
- Train staff on the use of SAP HANA for contract management
- Enable real-time contract performance tracking and reporting
- Integrate contract lifecycle management with procurement processes
- Establish a regular contract audit schedule to ensure accuracy
⛳️ Strategy 3: Achieve sustainability targets
- Identify sustainable suppliers using Ariba's supplier database features
- Set sustainability targets within procurement policies
- Develop criteria to measure the sustainability of procurement activities
- Utilise Ariba to track supplier sustainability credentials
- Implement a sustainability performance dashboard in SAP HANA
- Provide training on sustainable procurement practices
- Incorporate sustainability clauses into contracts
- Promote sustainability initiatives with suppliers
- Conduct regular sustainability audits of procurement processes
- Benchmark progress against industry standards and best practices
Bringing accountability to your strategy
It's one thing to have a plan, it's another to stick to it. We hope that the examples above will help you get started with your own strategy, but we also know that it's easy to get lost in the day-to-day effort.
That's why we built Tability: to help you track your progress, keep your team aligned, and make sure you're always moving in the right direction.
Give it a try and see how it can help you bring accountability to your strategy.
