Tability is a cheatcode for goal-driven teams. Set perfect OKRs with AI, stay focused on the work that matters.
What are Administration OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Administration. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Administration OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Administration OKRs examples
You will find in the next section many different Administration Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to enhance productivity with increased automation and streamlined administration
ObjectiveEnhance productivity with increased automation and streamlined administration
KRProvide administration staff with time management training to enhance efficiency by 15%
Identify suitable time management training program for staff- Monitor and evaluate efficiency improvements post-training
- Schedule training sessions for administration staff
- KRImplement automation tools to minimize manual entry work by 25%
- Identify daily processes that involve repetitive manual entry
- Research, select, and acquire suitable automation tools
- Train staff on utilizing new automation technologies effectively
- KRReduce paperwork by moving 50% of reports/work to digital platform
- Implement a reliable digital platform for reports
- Identify essential reports suitable for digital transition
- Train staff on electronic report submission
OKRs to enhance the performance of the Database Administration Unit
- ObjectiveEnhance the performance of the Database Administration Unit
- KRIncrease the team's productivity by 25% through supervision and technical guidance
- Provide frequent technical training for team members
- Establish clear targets and productivity expectations
- Implement weekly supervision meetings to monitor work progress
- KRReduce database-related tickets by 20% through improved administration strategies
- Implement comprehensive database administration training
- Update database systems with latest software patches
- Create efficient data backup and restoration plan
- KREnsure all team members complete a relevant professional development course
- Identify relevant professional development courses for the team
- Assign courses to each team member
- Monitor course completion progress regularly
OKRs to streamline contract administration procedures for enhanced efficiency
- ObjectiveStreamline contract administration procedures for enhanced efficiency
- KRCut contract errors by 15% through system automation and validation checks
- Implement systematic automation processes in contract creation
- Regularly review and improve existing automation processes
- Establish rigorous validation checks for contract accuracy
- KROversee a 30% reduction in contract processing time via system improvements
- Implement, monitor, and adjust improvements as necessary
- Identify inefficiencies in the current contract processing system
- Develop strategic plan for system improvements
- KRImplement training programs to improve team's productivity by 25%
- Schedule and conduct regular team training sessions
- Develop a productivity-boosting training program
- Identify areas where the team's productivity can be improved
OKRs to enhance productivity and expertise of our Linux Admin team
- ObjectiveEnhance productivity and expertise of our Linux Admin team
- KRAchieve 20% reduction in Linux-related incident tickets compared to previous quarter
- Conduct Linux-specific training and skills development
- Enhance system monitoring and incident prediction
- Implement regular maintenance and updates of all Linux systems
- KRImplement a detailed troubleshooting guide for common Linux issues by end of quarter
- Review, edit, and finalize guide before deadline
- Identify common Linux issues and how to troubleshoot them
- Outline and write a detailed troubleshooting guide
- KRProvide advanced training on Linux OS configurations for all members
- Schedule mandatory training sessions for all members
- Develop a comprehensive Linux OS configuration training program
- Monitor and assess members' understanding and application post-training
OKRs to secure graduation for Ivón from school
- ObjectiveSecure graduation for Ivón from school
- KRSuccessfully pass end-of-quarter examinations with at least 80% score
- Complete practice exams to gauge understanding
- Establish a steady study schedule, reviewing material regularly
- Seek help from tutors or study groups as needed
- KRSecure approval from all professors confirming course completion requirements are met
- KRFinalize and submit all outstanding coursework with a grade of B or higher
- Submit all completed coursework within deadline
- Review and complete all unfinished coursework assignments
- Thoroughly proofread and edit all assignments for accuracy
OKRs to successfully complete final school quarter for graduation
- ObjectiveSuccessfully complete final school quarter for graduation
- KRSubmit all assignments and projects on or before deadlines
- Allocate sufficient time each day to work on assignments
- Prioritize projects based on deadlines and complexity
- Double-check all submissions for completeness before deadline
- KRAttend every class, maintain 100% attendance record
- KRMaintain an average grade of B+ or higher in all subjects
- Attend all classes and actively participate
- Set aside consistent study time daily
- Seek extra help when struggling
OKRs to secure the position of Secretary to the Vice President
- ObjectiveSecure the position of Secretary to the Vice President
- KRIncrease networking efforts by connecting with 20 industry professionals
- Engage on their social media profiles
- Research and identify 20 relevant industry professionals
- Send personalized connection requests or emails
- KRSubmit 10 tailored applications per week to relevant job postings
- Research and identify relevant job postings daily
- Submit tailored applications through appropriate platforms
- Customize 10 applications according to each job requirement
- KRImprove admin skills by completing an advanced secretarial course with 90% score
- Regularly study course material for mastery
- Research and enroll in an advanced secretarial course
- Achieve a 90% score on all course tests
OKRs to establish robust connections to the Database via Pgadmin
- ObjectiveEstablish robust connections to the Database via Pgadmin
- KREnsure 100% successful data retrieval and modification from all connected databases
- Implement systematic data backup procedures
- Regularly check network connections between databases
- Routinely test data retrieval and modification process
- KREstablish 10 stable and secure connections to different databases using Pgadmin
- Establish and test 10 secure connections using Pgadmin
- Install and configure Pgadmin on your system
- Gather all necessary database connection details
- KRDocument and troubleshoot any issues encountered during connection for future reference
- Record all issues encountered during connection attempts
- Identify possible solutions for these issues
- Create a detailed troubleshooting guide for future reference
OKRs to master SQL and relational modeling to enhance data analysis skills
- ObjectiveMaster SQL and relational modeling to enhance data analysis skills
- KRSolve at least 20 complex SQL queries independently, demonstrating proficiency in query optimization
- Continuously review and improve query execution plans for optimal efficiency
- Utilize database indexes and appropriate joins to optimize query performance
- Set aside regular time to practice writing complex SQL queries
- Analyze and understand the data structure and relationships before writing queries
- KRCollaborate with a SQL expert on a real-world project, effectively contributing to the data analysis process
- KRComplete an online SQL course with a score of over 90% in all modules
- Research and find a reputable online SQL course
- Study consistently and complete all modules within the given timeframe
- Review and revise any weak areas before taking each module's final assessment
- Enroll in the selected SQL course and pay for it
- KRSuccessfully design and implement a relational database schema for a small project
- Implement and test the database schema, ensuring data integrity and performance
- Understand the requirements and scope of the small project
- Design the tables, attributes, and primary/foreign key relationships for the schema
- Identify the entities and relationships to be represented in the database schema
OKRs to streamline DevOps processes for optimized efficiency and reliability
- ObjectiveStreamline DevOps processes for optimized efficiency and reliability
- KRReduce deployment downtime by 35% through automation and configuration management
- Implement automated deployment processes to reduce manual errors
- Configure management tools for efficient system administration
- Regularly update and optimize automation scripts
- KRImprove incident response time by 20% with enhanced monitoring tools and protocols
- Train team on new tools and swift response strategies
- Implement advanced monitoring tools for quicker incident detection
- Develop robust response protocols for urgent incidents
- KRValidate 100% of codes by implementing a comprehensive continuous integration pipeline
- Implement a robust continuous integration pipeline
- Initiate an automated code validation process
- Periodically audit pipeline to ensure 100% code validation
Administration OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
Your quarterly OKRs should be tracked weekly if you want to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Administration OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to elevate Rep-client relationship building skills
- OKRs to streamline and enhance documentation retrieval and maintenance process
- OKRs to strengthen and broaden critical thinking skills
- OKRs to enhance the quality and regulatory compliance of debt collection practices
- OKRs to reduce Employee Turnover
- OKRs to enhance skill at describing campus locations