Get Tability: OKRs that don't suck | Learn more →

10 OKR examples for Document Management Team

Turn your spreadsheets into OKR dashboards with Tability

Tability is a cheatcode for goal-driven teams. Set perfect OKRs with AI, stay focused on the work that matters.

What are Document Management Team OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.

We've tailored a list of OKRs examples for Document Management Team to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

The best tools for writing perfect Document Management Team OKRs

Here are 2 tools that can help you draft your OKRs in no time.

Tability AI: to generate OKRs based on a prompt

Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.

Watch the video below to see it in action 👇

Tability Feedback: to improve existing OKRs

You can use Tability's AI feedback to improve your OKRs if you already have existing goals.

AI feedback for OKRs in Tability

Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.

Document Management Team OKRs examples

You will find in the next section many different Document Management Team Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to implement effective OKR framework for document management

  • ObjectiveImplement effective OKR framework for document management
  • KRReduce document loss incidents by 40% operating under the new OKR framework
  • TaskImplement document tracking systems across all departments
  • TaskTrain staff on proper document handling procedures
  • TaskConduct regular audits for document compliance
  • KRTrain 90% of staff on new OKR document management system in 8 weeks
  • TaskDevelop a detailed training schedule within one week
  • TaskMonitor and report training progress regularly
  • TaskConduct weekly training sessions for staff
  • KRDecrease document retrieval time by 30% by developing a categorization system
  • TaskDesign a categorization system for file organization
  • TaskTrain staff on utilizing the new system
  • TaskImplement new categorization system in document storage

OKRs to enhance efficiency and productivity within the legal team

  • ObjectiveEnhance efficiency and productivity within the legal team
  • KRDecrease legal document retrieval time by instituting efficient filing system by 30%
  • TaskEstablish a consistent filing schedule
  • TaskTrain staff on efficient document filing methods
  • TaskImplement a comprehensive digital organizing system
  • KRFacilitate team training sessions to increase competency in data management by 20%
  • TaskIdentify key skills for improved data management competency
  • TaskDevelop comprehensive team training sessions
  • TaskMonitor and evaluate progression and improvements
  • KRImplement a new legal case management software to reduce process time by 25%
  • TaskTrain team on the new software usage
  • TaskIdentify suitable legal case management software
  • TaskMonitor and assess efficiency improvements

OKRs to enhance quality in document management processes

  • ObjectiveEnhance quality in document management processes
  • KRReduce document-related errors by 30% through implementing quality controls
  • TaskImplement thorough document review procedures for error identification
  • TaskIntroduce an effective quality control system in the workflow
  • TaskConduct regular training sessions for staff on document accuracy
  • KRTrain 90% of staff in new document management practices to ensure standardization
  • TaskMonitor and confirm staff training completion
  • TaskIdentify relevant staff for document management training
  • TaskArrange training sessions on new practices
  • KRStreamline 25% of existing document flows for improved efficiency by end of quarter
  • TaskDevelop and implement strategies to improve identified processes
  • TaskMonitor and evaluate efficiency improvements
  • TaskIdentify and analyze current document flows for inefficiencies

OKRs to improve documentation utilization

  • ObjectiveImprove documentation utilization
  • KRIncrease average time spent on reading documentation by 15 minutes per week
  • TaskCreate a user-friendly index for easy navigation within the documentation
  • TaskIncorporate interactive elements such as quizzes to engage readers in the documentation
  • TaskUse visual aids like diagrams and infographics to enhance comprehension of the content
  • TaskProvide concise and relevant examples throughout the documentation to clarify concepts
  • KRUtilize documentation for problem resolution in at least 80% of complex cases
  • TaskEnsure that comprehensive documentation is easily accessible and organized for reference
  • TaskRegularly update and maintain documentation to reflect the latest information and procedures
  • TaskTrain employees on effectively utilizing documentation for problem resolution
  • TaskImplement a system to track and monitor the usage of documentation for problem resolution
  • KRReceive positive feedback on increased documentation utilization from peer or manager
  • TaskSet achievable goals for increasing documentation utilization and track progress
  • TaskShare updated documentation with peers and manager regularly
  • TaskRequest feedback and suggestions on the usefulness and clarity of the documentation
  • TaskEncourage peers to utilize the documentation by highlighting its benefits
  • KRComplete at least 4 online courses related to documentation and knowledge management
  • TaskEnroll in each of the selected courses and complete the required modules and assignments
  • TaskChoose 4 online courses that cover different aspects of documentation and knowledge management
  • TaskTake notes and apply acquired knowledge to improve current documentation and knowledge management practices
  • TaskSearch for online platforms offering courses related to documentation and knowledge management

OKRs to enhance document management and amplify accuracy

  • ObjectiveEnhance document management and amplify accuracy
  • KRDecrease document processing errors by 15% through staff training
  • TaskDevelop comprehensive training program addressing these errors
  • TaskIdentify common errors in current document processing methods
  • TaskImplement regular staff training sessions
  • KRImprove document retrieval time by 20% through upgrading indexing system
  • TaskIdentify existing deficiencies in the current indexing system
  • TaskImplement and test the new indexing system
  • TaskSource advanced indexing system technologies for an upgrade
  • KRImplement automated document sorting system to reduce misplaced files by 25%
  • TaskResearch and select suitable automated document sorting system
  • TaskTrain employees on how to use the system efficiently
  • TaskInstall and configure chosen sorting system

OKRs to implement AI to streamline documentation search and maintenance process

  • ObjectiveImplement AI to streamline documentation search and maintenance process
  • KRIntegrate an AI-driven documentation search system with 90% accuracy within next quarter
  • TaskProcure an AI-driven documentation search system
  • TaskImplement and configure the system
  • TaskTrain, test, and refine AI for 90% accuracy
  • KRReduce the time spent on documentation maintenance by 50% adopting AI
  • TaskImplement chosen AI tool into the workflow
  • TaskResearch AI tools specialized in documentation maintenance
  • TaskTrain staff to use AI software efficiently
  • KRTrain 100% of the team on the usage of AI tool for effective documentation access
  • TaskSchedule training sessions for all team members
  • TaskFollow up to ensure complete understanding
  • TaskSelect appropriate AI tool for documentation access

OKRs to improve efficacy and quality of nurse case management

  • ObjectiveImprove efficacy and quality of nurse case management
  • KRAchieve 15% increase in satisfaction rates from patient feedback surveys
  • TaskImplement staff training on communication and patient engagement skills
  • TaskRegularly monitor patient feedback and make necessary adjustments
  • TaskEnhance the patient’s experience and care services
  • KRImplement 2 new tracking protocols for patient case progression by end of quarter
  • TaskDevelop detailed implementation plans for selected protocols
  • TaskIdentify and research two new tracking protocols for patient case progression
  • TaskTrain staff on new protocols and put into practice
  • KRSuccessfully complete 100% of case management documentation with zero errors
  • TaskReview all documentation guidelines and requirements regularly
  • TaskUse digital tools for quicker, more accurate documentation
  • TaskPrioritize error checking and proofreading all documents

OKRs to enhance soft skill proficiency for effective project documentation

  • ObjectiveEnhance soft skill proficiency for effective project documentation
  • KRComplete 4 industry-standard soft skill enhancement courses
  • TaskResearch and select four relevant industry-standard soft skill courses
  • TaskEnroll in selected courses and gather necessary materials
  • TaskFinish and pass all four courses successfully
  • KRObtain 90% or above in comprehensive project documentation skill test
  • TaskReview existing project documentation thoroughly
  • TaskTake online courses for project documentation skills
  • TaskPractice writing concise, clear project reports
  • KRParticipate in 3 real-time project documentation exercises

OKRs to organize and maintain an efficient personal file

  • ObjectiveOrganize and maintain an efficient personal file
  • KRDiscard or securely archive all unnecessary or outdated documents from the file
  • TaskDigitally archive important outdated documents securely
  • TaskIdentify all unnecessary or outdated documents
  • TaskUse a shredder to destroy unnecessary papers
  • KRSort and categorize all existing documents into clearly labeled folders
  • TaskReview all existing documents and identify common themes or categories
  • TaskCreate clearly labeled folders corresponding to each category
  • TaskDistribute documents into their respective folders
  • KRImplement a weekly routine to scan, save and file all new incoming documents
  • TaskSave and categorize files accordingly
  • TaskDesignate a specific day weekly for document management
  • TaskScan all new incoming documents

OKRs to successfully optimize a contract operations project

  • ObjectiveSuccessfully optimize a contract operations project
  • KRImplement optimizations in top-priority area and achieve 20% efficiency increase
  • TaskMonitor and ensure 20% efficiency increase
  • TaskDevelop and implement efficiency improvement strategies
  • TaskIdentify top-priority area requiring optimization
  • KRIdentify and prioritize 5 potential areas for improvement by end of Week 3
  • TaskRank the areas based on urgency and potential impact
  • TaskIdentify 5 areas in need of improvement within the operations
  • TaskAnalyze the importance and impact of each area
  • KRDocument the optimization process with insights to guide future projects
  • TaskCreate a guide based on insights for future projects
  • TaskAnalyze and record insights gained from the optimization
  • TaskDocument all steps taken during process optimization

Document Management Team OKR best practices

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tip #2: Commit to weekly OKR check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Save hours with automated OKR dashboards

AI feedback for OKRs in Tability

The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:

Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.

How to get Tability dashboards:

That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.

More Document Management Team OKR templates

We have more templates to help you draft your team goals and OKRs.

Table of contents