5 customisable OKR examples for Project Documentation
What are Project Documentation OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Documentation to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Project Documentation OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Project Documentation OKRs examples
You will find in the next section many different Project Documentation Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
1. OKRs to enhance soft skill proficiency for effective project documentation
Enhance soft skill proficiency for effective project documentation
Complete 4 industry-standard soft skill enhancement courses
Research and select four relevant industry-standard soft skill courses
Enroll in selected courses and gather necessary materials
Finish and pass all four courses successfully
Obtain 90% or above in comprehensive project documentation skill test
Review existing project documentation thoroughly
Take online courses for project documentation skills
Practice writing concise, clear project reports
Participate in 3 real-time project documentation exercises
2. OKRs to successful migration of sales reports from Metabase to Cube.js
Successful migration of sales reports from Metabase to Cube.js
Complete migration and validate data integrity for all reports by week 10
Convert 50% of longitudinal sales reports to Cube.js by week 6
Identify and document all features needed in Cube.js by the second week
Analyze and prioritize each feature's necessity
Write detailed documentation for each feature
List all required features for Cube.js
3. OKRs to successfully optimize a contract operations project
Successfully optimize a contract operations project
Implement optimizations in top-priority area and achieve 20% efficiency increase
Monitor and ensure 20% efficiency increase
Develop and implement efficiency improvement strategies
Identify top-priority area requiring optimization
Identify and prioritize 5 potential areas for improvement by end of Week 3
Rank the areas based on urgency and potential impact
Identify 5 areas in need of improvement within the operations
Analyze the importance and impact of each area
Document the optimization process with insights to guide future projects
Create a guide based on insights for future projects
Analyze and record insights gained from the optimization
Document all steps taken during process optimization
4. OKRs to enhance knowledge base of system, project, process for improved solution delivery
Enhance knowledge base of system, project, process for improved solution delivery
Document and standardize 3 main processes to reduce solution delivery time by 20%
Document these processes in a standard format
Implement changes uniformly across teams
Identify 3 main processes for solution delivery enhancement
Complete 100% of scheduled training sessions on company systems and projects
Allocate adequate time to attend each training
Review company schedule for all upcoming training sessions
Follow through by attending every training session
Implement 2 major improvements to current systems based on acquired knowledge
Develop an action plan for implementing these improvements
Identify two main improvements needed in current systems
Execute the planned improvements to existing systems
5. OKRs to establish a comprehensive knowledge base for the organization's systems and projects
Establish a comprehensive knowledge base for the organization's systems and projects
Document 100% of our existing systems in the knowledge base by end of next quarter
Review and upload all documentation
Assign team members to document each system
Identify all existing systems requiring documentation
Achieve 90% of user satisfaction rate through regular knowledge base utilization survey
Implement feedback to improve user satisfaction rate
Distribute the survey to all active users regularly
Create a user-friendly knowledge base utilization survey
Update our project knowledge base weekly with 95% accuracy
Accurately document the developments into the knowledge base
Cross-check the inputted information for 95% accuracy
Review project updates thoroughly each week
Project Documentation OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/tability-insights-board.e70f9466.png)
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/checkins-graph.b2aec458.png)
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Project Documentation OKRs in a strategy map
Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
![A strategy map in Tability](https://tability-templates-v2.vercel.app/_next/static/media/tability_strategy_map.2ad25843.png)
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Project Documentation OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to build a process orchestration system
OKRs to boost new businesses by converting top-tier leads through strategic outreach
OKRs to establish an expert IC design team
OKRs to maintain and improve overall health
OKRs to implement a robust performance measurement system
OKRs to launch MVP to our first 1,000 users
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.