4 customisable OKR examples for Facilities Management

What are Facilities Management OKRs?

The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.

OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.

We've tailored a list of OKRs examples for Facilities Management to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Facilities Management OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Our customisable Facilities Management OKRs examples

We've added many examples of Facilities Management Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.

Hope you'll find this helpful!

1. OKRs to improve efficiency and effectiveness in facilities management

Improve efficiency and effectiveness in facilities management
Achieve 90% satisfaction rate in employee facilities survey
Implement updates and improvements based on feedback
Conduct an initial survey to gauge current satisfaction levels
Regularly communicate improvements to employees
Reduce maintenance response time by 15%
Implement an automated maintenance request tracking system
Increase maintenance staff availability
Train techs on response time reduction strategies
Decrease facilities-related expenses by 10%
Regularly maintain and repair equipment to avoid costly replacements
Implement energy-efficient lighting and heating systems
Negotiate lower rates with utilities providers

Implement this OKR

2. OKRs to develop a sustainability-centered facility management plan

Develop a sustainability-centered facility management plan
Identify 3 potential areas of improvement for energy efficiency within the facility
Inspect HVAC systems for potential energy losses
Conduct an energy audit to detect high-energy consuming systems
Investigate lighting fixtures for energy efficiency possibilities
Create a plan incorporating sustainability measures, covering waste management and water conservation
Develop plan integrating discovered sustainability measures
Identify water conservation methods applicable to your setting
Research waste management techniques that prioritize recycling and composting
Implement one major sustainability initiative from the plan and measure the impact
Measure and record the initiative's impact
Select a major sustainability initiative from the plan to implement
Implement the chosen sustainability initiative

energy-efficiency sustainability-measures facility-manager sustainability-coordinator facilities-management-team sustainability-team

Implement this OKR

3. OKRs to create a more welcoming and comfortable clinic waiting area

Create a more welcoming and comfortable clinic waiting area
Decrease patient complaints related to waiting area atmosphere by 15%
Implement regular professional cleaning of the waiting area
Introduce calming elements like soothing music or artwork
Improve lighting and seating arrangements in the space
Implement at least 2 new comfortable and visually appealing furniture pieces
Research online stores for aesthetically pleasing furniture
Measure room dimensions to ensure fit
Purchase and install selected furniture pieces
Increase patient satisfaction survey scores related to waiting area by 20%
Provide free Wi-Fi and entertainment options
Implement clear, frequent communication about wait times
Enhance waiting area comfort with upgraded seating and lighting

patient-satisfaction waiting-area clinic-administrator interior-designer facilities-management customer-service

Implement this OKR

4. OKRs to implement uniform warehouse improvement program across all facilities

Implement uniform warehouse improvement program across all facilities
Train 80% of warehouse staff on standardized continuous improvement program methodologies
Achieve a 10% increase in overall warehouse efficiency through program implementation
Research and select a suitable efficiency-improving program
Train staff and implement the selected program
Identify areas of inefficiency in the current warehouse operations
Reduce reported warehousing errors by 15% following program implementation
Improve error reporting system for faster rectification
Regularly inspect for potential warehouse management issues
Implement rigorous warehouse operation training programs

warehouse-efficiency error-reduction warehouse-staff warehouse-management warehouse-operations-team training-&-development-team

Implement this OKR

Facilities Management OKR best practices to boost success

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to weekly OKR check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to turn your Facilities Management OKRs in a strategy map

OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:

It brings the goals back to the top of the mind
It will highlight poorly set OKRs
It will surface execution risks
It improves transparency and accountability

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

Tability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Facilities Management OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

To learn: What is the meaning of OKRs
Blog posts: ODT Blog
Success metrics: KPIs examples

What's next? Try Tability's goal-setting AI

You can create an iterate on your OKRs using Tability's unique goal-setting AI.

Watch the demo below, then hop on the platform for a free trial.

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