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What are Facilities Management OKRs?
The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.
OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.
We've tailored a list of OKRs examples for Facilities Management to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Facilities Management OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Facilities Management OKRs examples
We've added many examples of Facilities Management Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to improve efficiency and effectiveness in facilities management
ObjectiveImprove efficiency and effectiveness in facilities management
KRAchieve 90% satisfaction rate in employee facilities survey
Implement updates and improvements based on feedback- Conduct an initial survey to gauge current satisfaction levels
- Regularly communicate improvements to employees
- KRReduce maintenance response time by 15%
- Implement an automated maintenance request tracking system
- Increase maintenance staff availability
- Train techs on response time reduction strategies
- KRDecrease facilities-related expenses by 10%
- Regularly maintain and repair equipment to avoid costly replacements
- Implement energy-efficient lighting and heating systems
- Negotiate lower rates with utilities providers
OKRs to develop a sustainability-centered facility management plan
- ObjectiveDevelop a sustainability-centered facility management plan
- KRIdentify 3 potential areas of improvement for energy efficiency within the facility
- Inspect HVAC systems for potential energy losses
- Conduct an energy audit to detect high-energy consuming systems
- Investigate lighting fixtures for energy efficiency possibilities
- KRCreate a plan incorporating sustainability measures, covering waste management and water conservation
- Develop plan integrating discovered sustainability measures
- Identify water conservation methods applicable to your setting
- Research waste management techniques that prioritize recycling and composting
- KRImplement one major sustainability initiative from the plan and measure the impact
- Measure and record the initiative's impact
- Select a major sustainability initiative from the plan to implement
- Implement the chosen sustainability initiative
OKRs to enhance energy efficiency across all programs
- ObjectiveEnhance energy efficiency across all programs
- KRAchieve a 20% reduction in energy usage by implementing optimized practices
- Install energy-efficient appliances and light bulbs
- Implement company-wide policies for energy conservation
- Regularly monitor and analyze energy usage
- KRSecure a 15% decrease in monthly energy costs through efficiency improvements
- Install energy-efficient appliances and lighting fixtures
- Implement a company-wide energy conservation policy
- Regularly service heating and cooling systems
- KRValidate implementation with 90% employee adherence to new energy-saving procedures
- Review and adjust procedures as necessary
- Monitor and document employee compliance daily
- Conduct initial training sessions on new energy-saving procedures
OKRs to transform our office into an employee's ideal workplace
- ObjectiveTransform our office into an employee's ideal workplace
- KRImplement at least two new employee-driven policies or initiatives, based on feedback
- Conduct an employee feedback survey for policy suggestions
- Implement and communicate new policies
- Analyze results, identify top two initiatives
- KRReduce employee turnover rate by 15% by enhancing the workplace environment
- Create a robust employee recognition program
- Implement regular team-building activities
- Review and improve employee benefits packages
- KRIncrease employee satisfaction scores by 20% through targeted improvement initiatives
- Enhance skills development and training opportunities
- Implement regular feedback sessions for employee grievances
- Establish a comprehensive workplace wellness program
OKRs to create a more welcoming and comfortable clinic waiting area
- ObjectiveCreate a more welcoming and comfortable clinic waiting area
- KRDecrease patient complaints related to waiting area atmosphere by 15%
- Implement regular professional cleaning of the waiting area
- Introduce calming elements like soothing music or artwork
- Improve lighting and seating arrangements in the space
- KRImplement at least 2 new comfortable and visually appealing furniture pieces
- Research online stores for aesthetically pleasing furniture
- Measure room dimensions to ensure fit
- Purchase and install selected furniture pieces
- KRIncrease patient satisfaction survey scores related to waiting area by 20%
- Provide free Wi-Fi and entertainment options
- Implement clear, frequent communication about wait times
- Enhance waiting area comfort with upgraded seating and lighting
OKRs to implement uniform warehouse improvement program across all facilities
- ObjectiveImplement uniform warehouse improvement program across all facilities
- KRTrain 80% of warehouse staff on standardized continuous improvement program methodologies
- KRAchieve a 10% increase in overall warehouse efficiency through program implementation
- Research and select a suitable efficiency-improving program
- Train staff and implement the selected program
- Identify areas of inefficiency in the current warehouse operations
- KRReduce reported warehousing errors by 15% following program implementation
- Improve error reporting system for faster rectification
- Regularly inspect for potential warehouse management issues
- Implement rigorous warehouse operation training programs
Facilities Management OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Facilities Management OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to ascend the ranks to become a top-tier tennis player
- OKRs to achieve flawless back-end development for the SMIT Gate project
- OKRs to successfully implement and launch an AB Testing Platform
- OKRs to penetrate the French environmental market
- OKRs to boost enrollment numbers effectively
- OKRs to improve employee wellbeing