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What are Quality Documentation OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
We have curated a selection of OKR examples specifically for Quality Documentation to assist you. Feel free to explore the templates below for inspiration in setting your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Quality Documentation OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Quality Documentation OKRs examples
You will find in the next section many different Quality Documentation Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to ensure complete quality documentation for all factory hardware
ObjectiveEnsure complete quality documentation for all factory hardware
KRImplement a regular document review process covering all hardware within the quarter
Schedule regular review sessions- Assign responsibilities to the review team
- Develop a checklist for the hardware document review
- KRVerify current documentation for 100% of hardware equipment within two weeks
- Obtain and review current documentation
- Ensure documents cover entire hardware inventory
- Identify all existing hardware equipment
- KRCorrect and update 100% of identified outdated or inaccurate hardware quality documents
- Update and verify all corrected documents
- Identify all outdated or inaccurate hardware quality documents
- Correct inaccuracies in the identified documents
OKRs to streamline policy and clinical documentation variations
- ObjectiveStreamline policy and clinical documentation variations
- KRConduct thorough audits on 80% of existing policy and clinical documentation
- Create strategic plan for selecting policies to audit
- Start the documentation auditing process
- Train auditing team on documentation appraisal
- KRImplement upgrades or improvements in 70% of identified discrepancy areas
- Develop plan for implementing necessary upgrades
- Prioritize identified discrepancies based on impact
- Execute improvements in selected discrepancy areas
- KRIncrease compliance in documentation alignment by 50% through targeted staff training
- Develop focused training programs on documentation compliance
- Provide feedback and ongoing support for improved alignment
- Implement regular compliance checks on staff documentation
OKRs to enhance the quality and comprehensibility of technical documentation
- ObjectiveEnhance the quality and comprehensibility of technical documentation
- KRImprove user-satisfaction score regarding documentation clarity by 25%
- Revise and simplify technical language in existing documentation
- Collect user feedback regularly to pinpoint confusion
- Input visual aids to enhance document comprehensibility
- KRIncrease documentation completeness by 30%
- Conduct comprehensive review of existing documents for gaps
- Allocate resources for completing incomplete documents
- Establish system to maintain document updates
- KRConduct bi-weekly documentation review and update to ensure current and error-free information
- Evaluate and rectify any errors in the documentation
- Update outdated sections of the document
- Set a bi-weekly schedule for documentation reviews
- KRReduce customer support queries about product functionality by 20%
- Conduct regular user experience testing for feedback
- Launch an online FAQ page on product functionality
- Improve product user manual for clarity and comprehensiveness
OKRs to achieve complete precision in delivering print instructions
- ObjectiveAchieve complete precision in delivering print instructions
- KRCreate clear, concise instruction templates by the end of Week 1
- Draft succinct, unambiguous explanations
- Review and refine drafted templates
- Identify necessary steps for every operation
- KRConsistently apply instructions to 100% of print tasks in month 1
- Review print instructions thoroughly before each project
- Certify all print tasks against provided instructions
- Implement a checks and balances system for compliance
- KRGather and implement 90% of feedback to enhance instruction clarity by week 7
- Collect student feedback on instruction clarity by week 3
- Revise and implement changes to instructions by week 7
- Identify common issues and potential improvements by week 5
OKRs to establish a comprehensive knowledge base for the organization's systems and projects
- ObjectiveEstablish a comprehensive knowledge base for the organization's systems and projects
- KRDocument 100% of our existing systems in the knowledge base by end of next quarter
- Review and upload all documentation
- Assign team members to document each system
- Identify all existing systems requiring documentation
- KRAchieve 90% of user satisfaction rate through regular knowledge base utilization survey
- Implement feedback to improve user satisfaction rate
- Distribute the survey to all active users regularly
- Create a user-friendly knowledge base utilization survey
- KRUpdate our project knowledge base weekly with 95% accuracy
- Accurately document the developments into the knowledge base
- Cross-check the inputted information for 95% accuracy
- Review project updates thoroughly each week
OKRs to improve efficacy and quality of nurse case management
- ObjectiveImprove efficacy and quality of nurse case management
- KRAchieve 15% increase in satisfaction rates from patient feedback surveys
- Implement staff training on communication and patient engagement skills
- Regularly monitor patient feedback and make necessary adjustments
- Enhance the patient’s experience and care services
- KRImplement 2 new tracking protocols for patient case progression by end of quarter
- Develop detailed implementation plans for selected protocols
- Identify and research two new tracking protocols for patient case progression
- Train staff on new protocols and put into practice
- KRSuccessfully complete 100% of case management documentation with zero errors
- Review all documentation guidelines and requirements regularly
- Use digital tools for quicker, more accurate documentation
- Prioritize error checking and proofreading all documents
Quality Documentation OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Quality Documentation OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to enhance comprehension of ITIL processes
- OKRs to successfully transition all on-demand courses to the new LMS platform
- OKRs to establish new, attractive OKR Consultancy firm for businesses
- OKRs to accelerate resolution of customer support tickets
- OKRs to improve efficacy and quality of nurse case management
- OKRs to boost email's contribution to total revenue