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5 OKR examples for Documentation Process

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What are Documentation Process OKRs?

The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.

OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.

We've tailored a list of OKRs examples for Documentation Process to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

The best tools for writing perfect Documentation Process OKRs

Here are 2 tools that can help you draft your OKRs in no time.

Tability AI: to generate OKRs based on a prompt

Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.

Watch the video below to see it in action 👇

Tability Feedback: to improve existing OKRs

You can use Tability's AI feedback to improve your OKRs if you already have existing goals.

AI feedback for OKRs in Tability

Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.

Documentation Process OKRs examples

You will find in the next section many different Documentation Process Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to streamline and enhance documentation retrieval and maintenance process

  • ObjectiveStreamline and enhance documentation retrieval and maintenance process
  • KRImplement a reliable and user-friendly content editing system for easier maintenance
  • TaskConduct user training for new system
  • TaskResearch and identify suitable content editing systems
  • TaskInstall and configure chosen content editing system
  • KRDecrease time spent finding documents by 25% via an upgraded search system
  • TaskImplement an upgraded document search system
  • TaskTrain employees on utilizing new search system
  • TaskMonitor and adjust system as needed
  • KRIncrease documentation accuracy by 30% through improved categorization and indexing
  • TaskTrain staff on proper document indexing techniques
  • TaskImplement a standardized categorization system for all documents
  • TaskConduct regular audits to ensure documentation accuracy

OKRs to implement AI to streamline documentation search and maintenance process

  • ObjectiveImplement AI to streamline documentation search and maintenance process
  • KRIntegrate an AI-driven documentation search system with 90% accuracy within next quarter
  • TaskProcure an AI-driven documentation search system
  • TaskImplement and configure the system
  • TaskTrain, test, and refine AI for 90% accuracy
  • KRReduce the time spent on documentation maintenance by 50% adopting AI
  • TaskImplement chosen AI tool into the workflow
  • TaskResearch AI tools specialized in documentation maintenance
  • TaskTrain staff to use AI software efficiently
  • KRTrain 100% of the team on the usage of AI tool for effective documentation access
  • TaskSchedule training sessions for all team members
  • TaskFollow up to ensure complete understanding
  • TaskSelect appropriate AI tool for documentation access

OKRs to create a unified promo planning process for all Sales

  • ObjectiveCreate a unified promo planning process for all Sales
  • KRConduct 3 training sessions to ensure Sales Department understands the new process
  • TaskSet up three different training dates
  • TaskFollow up for feedback after each session
  • TaskIdentify key points to cover in training sessions
  • KRAchieve 90% positive feedback on the ease and clarity of the new process
  • TaskRegularly ask for and analyze feedback
  • TaskConduct training sessions to fully understand new process
  • TaskImplement improvements based on feedback received
  • KRDefine and document 100% of the necessary steps for successful promo planning
  • TaskCompile steps into a comprehensive document guide
  • TaskIdentify all steps involved in successful promo planning
  • TaskWrite clear, concise descriptions for each step

OKRs to implement client service and review process

  • ObjectiveImplement client service and review process
  • KRTrain all customer service representatives on the implemented process
  • TaskDevelop a comprehensive training program on the implemented process
  • TaskMonitor and assess representatives' understanding and application of the process
  • TaskSchedule training sessions for all customer service representatives
  • KRAchieve 95% satisfaction rate in client service reviews
  • TaskCreate initiatives to promptly resolve client issues
  • TaskRegularly monitor and analyze customer feedback
  • TaskImplement comprehensive customer service training for all staff
  • KRDevelop client service and review process documentation by next month
  • TaskDraft, review and finalize documentation
  • TaskGather necessary information and detail service procedures
  • TaskDetermine needed documents for client service and review process

OKRs to enhance knowledge base of system, project, process for improved solution delivery

  • ObjectiveEnhance knowledge base of system, project, process for improved solution delivery
  • KRDocument and standardize 3 main processes to reduce solution delivery time by 20%
  • TaskDocument these processes in a standard format
  • TaskImplement changes uniformly across teams
  • TaskIdentify 3 main processes for solution delivery enhancement
  • KRComplete 100% of scheduled training sessions on company systems and projects
  • TaskAllocate adequate time to attend each training
  • TaskReview company schedule for all upcoming training sessions
  • TaskFollow through by attending every training session
  • KRImplement 2 major improvements to current systems based on acquired knowledge
  • TaskDevelop an action plan for implementing these improvements
  • TaskIdentify two main improvements needed in current systems
  • TaskExecute the planned improvements to existing systems

Documentation Process OKR best practices

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tip #2: Commit to weekly OKR check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Save hours with automated OKR dashboards

AI feedback for OKRs in Tability

OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:

Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.

How to get Tability dashboards:

That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.

More Documentation Process OKR templates

We have more templates to help you draft your team goals and OKRs.

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