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What are Workflow Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
We have curated a selection of OKR examples specifically for Workflow Efficiency to assist you. Feel free to explore the templates below for inspiration in setting your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Workflow Efficiency OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Workflow Efficiency OKRs examples
You'll find below a list of Objectives and Key Results templates for Workflow Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to enhance workflow efficiency and productivity
ObjectiveEnhance workflow efficiency and productivity
KRImplement at least 3 significant improvements identified from the workflow analysis
Develop strategies to implement these improvements efficiently- Evaluate success of implemented improvements periodically
- Prioritize the 3 top improvements identified from workflow analysis
- KRReduce workflow steps or stages by 10% to streamline operations
- Implement new workflow and analyze for efficiency improvement
- Review and analyze current processes for unnecessary stages
- Develop a revised workflow eliminating redundant steps
- KRIncrease process efficiency by 20% through process re-engineering
- Identify bottlenecks in the current process
- Train staff on newly engineered process
- Develop a streamlined process blueprint
OKRs to improve user experience design and expand research scope
- ObjectiveImprove user experience design and expand research scope
- KRIncrease user satisfaction scores by 20% through UX enhancements
- Collaboratively design UX updates addressing critical issues
- Implement updates and gather user feedback for adjustments
- Survey users to identify current UX pain points
- KRReduce task completion time by 15% via redesigned user workflows
- Identify bottlenecks in the current workflow system
- Implement and test redesigned workflows
- Develop user-friendly and efficient workflow design
- KRConduct and analyze 30 user interviews for UX research insights
- Conduct 30 user interviews focused on UX insights
- Analyze collected data and compile UX research report
- Identify and schedule interviews with 30 appropriate users
OKRs to enhance operational efficiency in workflows
- ObjectiveEnhance operational efficiency in workflows
- KRTrain 80% of the team on new efficiency-focused strategies and tools
- Organize training sessions for team members
- Follow up on the progress and understanding of trained team members
- Identify appropriate efficiency-focused strategies and tools for training
- KRCut down on unnecessary tasks by 15% through process reevaluation
- Identify and list all current tasks
- Evaluate necessity and efficiency of each task
- Implement changes to reduce unnecessary tasks
- KRReduce process cycle times by 10% using automation tools
- Continuously monitor and optimize automated processes
- Implement appropriate automation tools
- Identify processes that can be efficiently automated
OKRs to enhance operational efficiency across all workflows
- ObjectiveEnhance operational efficiency across all workflows
- KRReduce task redundancy by identifying and eliminating 20% of duplicate tasks
- Implement plan to remove 20% of these duplicates
- Identify duplicate tasks in existing workflow
- Analyze impact of eliminating identified duplicates
- KRReduce processing time by 15% for key operational activities
- Implement efficient technologies to streamline operational processes
- Train staff on time management skills and faster work methods
- Identify and eliminate unneeded steps in current procedures
- KRImplement two new process automation tools to minimize manual intervention
- Research and select two process automation tools suitable for our needs
- Train staff on how to utilize these new tools
- Purchase and install the selected automation tools
OKRs to elevate operational efficiency and organization in the office
- ObjectiveElevate operational efficiency and organization in the office
- KRImplement a new filing system to decrease document retrieval time by 30%
- Train staff on new filing system usage
- Arrange documents systematically in new system
- Research and select an efficient filing system
- KRTrain staff on new productivity tools to increase project turnover rate by 15%
- Design an engaging training program for staff
- Monitor and evaluate productivity improvements post-training
- Identify appropriate productivity tools for specific roles
- KROptimize workflow processes to reduce task completion time by 20%
- Implement and train team on automation tools
- Identify and eliminate redundant tasks
- Review and document existing workflow processes
OKRs to improve efficiency and workflow of the mechanical shop
- ObjectiveImprove efficiency and workflow of the mechanical shop
- KRDecrease turnaround time on repairs by 20%
- Train staff in advanced repair techniques
- Implement a more efficient job scheduling system
- Increase inventory of commonly used parts
- KRReduce inventory wastage by 30% through proper management
- Implement better forecasting techniques to avoid overstocking
- Conduct regular inventory audits to check for discrepancies
- Implement a first-in-first-out (FIFO) inventory management system
- KRImplement a new work schedule to ensure 15% more productivity from staff
- Develop new schedule leveraging staff inputs
- Implement and communicate new schedule company-wide
- Survey staff to determine optimal work hours and shifts
OKRs to implement automation and enhance workflow processes in business operations
- ObjectiveImplement automation and enhance workflow processes in business operations
- KRTrain all teams on new systems and demonstrate 30% reduction in processing times
- Monitor and report the reduction in processing times
- Schedule and conduct training sessions for all teams
- Develop comprehensive training materials for new systems
- KREnhance three business processes to increase efficiency by 25%
- Develop solutions or strategies to streamline identified weak areas
- Identify weakest areas in current business processes for target improvement
- Implement the improvements and assess the efficiency increment
- KRAdopt two automation tools that reduce manual tasks by 40%
- Evaluate and test chosen automation tools for efficiency
- Research and identify potential automation tools relevant to our tasks
- Implement, monitor, and fine-tune the automation tools
OKRs to elevate overall operational efficiency
- ObjectiveElevate overall operational efficiency
- KRCut process time by 15% through workflow automation
- Identify repetitive, manual tasks suitable for automation
- Train staff on using the automation tools
- Implement workflow automation software in identified areas
- KRReduce operational errors by 10% via implementing Six-Sigma principles
- Integrate Six-Sigma practices into daily operational procedures
- Train staff in the principles and tools of Six-Sigma methodology
- Identify areas of operational inefficiency using Six-Sigma's DMAIC method
- KRIncrease productivity by 20% through employee skill enhancement programs
- Implement an incentive program for continuous learning achievements
- Develop comprehensive training modules for employee skill enhancement
- Regularly monitor and evaluate individual progress in skill development
OKRs to streamline project management for timely delivery
- ObjectiveStreamline project management for timely delivery
- KRImplement a project tracking system for real-time monitoring and status updates
- Install and configure selected tracking system
- Research available project tracking systems and select appropriate one
- Train team on using tracking system
- KRReduce existing project completion timelines by 20%
- Streamline work processes to reduce time-consuming steps
- Utilize project management tools for efficiency
- Implement more focused, effective team meetings
- KRAchieve 100% completion of intermediary milestones within scheduled deadlines
- Implement efficient workflow strategies for timely task execution
- Monitor progress regularly to ensure completion within deadlines
- Develop a detailed project timeline with intermediary milestones
OKRs to improve efficiency and effectiveness in QA and training workflows
- ObjectiveImprove efficiency and effectiveness in QA and training workflows
- KRImplement 2 new training methods for staff development
- Develop content and materials for the selected training methods
- Identify potential new training methods for employee development
- Organize sessions to implement the new training methods
- KRDecrease client-reported QA errors by 25%
- Enhance QA training for client-facing staff
- Establish feedback system for identifying recurring errors
- Implement continuous improvement program in QA
- KRIncrease team's product knowledge test scores by 20%
- Develop comprehensive product knowledge training materials
- Implement weekly product-focused study sessions
- Regularly administer and review product knowledge tests
Workflow Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Workflow Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
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