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10 OKR examples for Project Efficiency

What are Project Efficiency OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.

We've tailored a list of OKRs examples for Project Efficiency to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

How to write your own Project Efficiency OKRs

Option 1. Turn ideas into OKRs with Tability AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here.

You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.

Tability will then use your prompt to generate a fully editable OKR template.

Watch the video below to see it in action 👇

Option 2. Optimise existing OKRs with Tability Feedback tool

If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.

AI feedback for OKRs in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.

You can then decide to accept the suggestions or dismiss them if you don't agree.

Option 3. Use the free OKR generator

If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.

Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.

Project Efficiency OKRs examples

You will find in the next section many different Project Efficiency Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to improve efficiency and effectiveness in project delivery

  • ObjectiveImprove efficiency and effectiveness in project delivery
  • KRDecrease project overhead costs by 5%
  • TaskIdentify and eliminate non-essential project expenses
  • TaskImprove efficiency in project management practices
  • TaskNegotiate better rates with vendors/suppliers
  • KRReduce project delivery time by 10%
  • TaskPrioritize training of team members for improved productivity
  • TaskStreamline communication channels to hasten decision-making
  • TaskImplement advanced project management tools for increased efficiency
  • KRIncrease project completion rate by 15%
  • TaskPrioritize and streamline tasks based on their importance and deadlines
  • TaskImprove team communication and clarity on project objectives
  • TaskImplement regular progress monitoring and provide necessary feedback

OKRs to improve efficiency in meeting deadlines and deliverables

  • ObjectiveImprove efficiency in meeting deadlines and deliverables
  • KRImprove timely deliveries by delivering 90% of projects ahead of schedule
  • TaskTrain staff on time management techniques
  • TaskImplement project management tools for effective scheduling
  • TaskRegularly monitor and adjust project timelines
  • KRReduce task completion time beyond deadlines by 40%
  • TaskImplement strict time management strategies
  • TaskUse project management tools for efficient tracking
  • TaskStreamline processes to eliminate unnecessary steps
  • KREnhance project management skills by completing a certified course in the quarter
  • TaskResearch suitable project management certification courses
  • TaskComplete and pass the certification course
  • TaskEnroll in chosen certification course

OKRs to enhance project completion rate to boost awarded projects

  • ObjectiveEnhance project completion rate to boost awarded projects
  • KRDevelop and implement a robust project tracking system by 20% to prevent delays
  • TaskSelect system and devise implementation plan
  • TaskResearch available project tracking systems
  • TaskTrain team on new tracking system
  • KRIncrease team productivity by 15% through effective resource allocation and training
  • TaskSuccessfully allocate resources, balancing workloads for optimized productivity
  • TaskIdentify gaps in team skill sets and implement targeted training initiatives
  • TaskTrack progress weekly, promptly adjust strategies as needed
  • KRImprove communication efficiency with clients to ensure 100% on-time submission
  • TaskFacilitate training on effective and prompt communication techniques
  • TaskSchedule regular follow-ups to ensure timely submissions
  • TaskImplement a system to track client communication and submission dates

OKRs to ensure timely completion of all designated projects

  • ObjectiveEnsure timely completion of all designated projects
  • KREnhance project management efficiency by 30% using advanced tracking tools
  • TaskTrain project managers on new tool usage
  • TaskResearch and identify suitable advanced tracking tools
  • TaskImplement selected tracking tool into management process
  • KRReduce elapsed project timeframe by 20% through streamlining processes
  • TaskImplement efficient and automated work processes
  • TaskTrain staff on new streamlined procedures
  • TaskIdentify bottlenecks and unnecessary steps in current processes
  • KRComplete 100% of projects without exceeding preset deadlines
  • TaskPrioritize tasks based on importance and deadline
  • TaskImplement effective project management strategies
  • TaskDaily review and update of project progress

OKRs to ensure consistent project progress

  • ObjectiveEnsure consistent project progress
  • KRReduce project milestone delays by 15%
  • TaskIncrease communication and collaboration among team members
  • TaskRegularly monitor and update task progression
  • TaskImplement a consistent, detailed project schedule
  • KRIncrease weekly deliverables completion rate by 20%
  • TaskReview existing workflows for areas of inefficiency
  • TaskImplement deadline reminders and progress check-ins
  • TaskProvide training for enhanced productivity tools
  • KRImprove team communication efficiency by optimizing weekly meetings
  • TaskAllocate specific speaking time to each participant
  • TaskImplement clear post-meeting follow-up procedures
  • TaskDevelop clear, concise agenda for each weekly meeting

OKRs to streamline project management for timely delivery

  • ObjectiveStreamline project management for timely delivery
  • KRImplement a project tracking system for real-time monitoring and status updates
  • TaskInstall and configure selected tracking system
  • TaskResearch available project tracking systems and select appropriate one
  • TaskTrain team on using tracking system
  • KRReduce existing project completion timelines by 20%
  • TaskStreamline work processes to reduce time-consuming steps
  • TaskUtilize project management tools for efficiency
  • TaskImplement more focused, effective team meetings
  • KRAchieve 100% completion of intermediary milestones within scheduled deadlines
  • TaskImplement efficient workflow strategies for timely task execution
  • TaskMonitor progress regularly to ensure completion within deadlines
  • TaskDevelop a detailed project timeline with intermediary milestones

OKRs to enhance project profitability and delivery efficiency

  • ObjectiveEnhance project profitability and delivery efficiency
  • KRReduce project overruns by at least 30%
  • TaskEnhance project management training for staff
  • TaskEstablish a strong pre-project planning protocol
  • TaskImplement stringent project timeline tracking
  • KREnsure 90% of projects are delivered within budget allotment
  • TaskProvide regular budget training for project managers
  • TaskConduct regular financial reviews of ongoing projects
  • TaskImplement stringent budget monitoring and control measures
  • KRBoost on-time project completion rate to 95%
  • TaskOffer incentives for meeting project deadlines timely
  • TaskImplement project management software for tracking deadlines
  • TaskConduct regular progress report meetings with team

OKRs to enhance and streamline stakeholder management as a developer

  • ObjectiveEnhance and streamline stakeholder management as a developer
  • KRIncrease stakeholder satisfaction by 20% through effective communication and project efficiency
  • TaskImprove project management tools to enhance efficiency
  • TaskConduct regular feedback sessions to address stakeholders' concerns
  • TaskImplement weekly project status updates for all stakeholders
  • KRImplement personalized weekly progress updates for all key stakeholders
  • TaskSchedule and send weekly email updates
  • TaskDevelop a personalized update template
  • TaskIdentify key stakeholders for weekly progress updates
  • KRResolve and document 100% of stakeholder queries or concerns within 48 hours
  • TaskDevelop a streamlined process for addressing stakeholder queries
  • TaskAssign stakeholders concerns to relevant team members immediately
  • TaskConsistently update and maintain a query resolution documentation system

OKRs to improve the UX team's design and technical skills

  • ObjectiveImprove the UX team's design and technical skills
  • KRIncrease weekly training hours by 25% within the team
  • KRAchieve a 15% improvement in project completion time
  • TaskEnhance team communication and collaboration
  • TaskStreamline processes to remove unnecessary steps
  • TaskImplement effective project management tools
  • KRImplement two skills-based workshops or seminars per member
  • TaskSchedule two workshops/seminars per member
  • TaskDevelop curriculum customised to member's needs
  • TaskDetermine skills focus for each workshop or seminar

OKRs to enhance business analysis skills and strategies

  • ObjectiveEnhance business analysis skills and strategies
  • KRImprove current project efficiency by 15% using new business analysis techniques
  • TaskImplement effective techniques into current project workflow
  • TaskMonitor and measure impact on project efficiency
  • TaskResearch latest business analysis techniques suitable for the project
  • KRDeliver 1 impactful presentation on learned business analysis concepts to team
  • TaskDevelop a presentation on key business analysis concepts
  • TaskPractice presentation for cogent verbal delivery
  • TaskSchedule a team meeting to present findings
  • KRComplete 2 relevant professional courses in business analysis
  • TaskIdentify two professional courses in business analysis
  • TaskRegister for the selected courses
  • TaskConscientiously finish and complete both courses

Project Efficiency OKR best practices

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tip #2: Commit to weekly OKR check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to track your Project Efficiency OKRs

The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Project Efficiency OKR templates

We have more templates to help you draft your team goals and OKRs.

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