What are Project Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Efficiency to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
How to write your own Project Efficiency OKRs
Option 1. Turn ideas into OKRs with Tability AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Project Efficiency OKRs examples
You will find in the next section many different Project Efficiency Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to improve efficiency and effectiveness in project delivery
ObjectiveImprove efficiency and effectiveness in project delivery
KRDecrease project overhead costs by 5%
Identify and eliminate non-essential project expenses- Improve efficiency in project management practices
- Negotiate better rates with vendors/suppliers
- KRReduce project delivery time by 10%
- Prioritize training of team members for improved productivity
- Streamline communication channels to hasten decision-making
- Implement advanced project management tools for increased efficiency
- KRIncrease project completion rate by 15%
- Prioritize and streamline tasks based on their importance and deadlines
- Improve team communication and clarity on project objectives
- Implement regular progress monitoring and provide necessary feedback
OKRs to improve efficiency in meeting deadlines and deliverables
- ObjectiveImprove efficiency in meeting deadlines and deliverables
- KRImprove timely deliveries by delivering 90% of projects ahead of schedule
- Train staff on time management techniques
- Implement project management tools for effective scheduling
- Regularly monitor and adjust project timelines
- KRReduce task completion time beyond deadlines by 40%
- Implement strict time management strategies
- Use project management tools for efficient tracking
- Streamline processes to eliminate unnecessary steps
- KREnhance project management skills by completing a certified course in the quarter
- Research suitable project management certification courses
- Complete and pass the certification course
- Enroll in chosen certification course
OKRs to enhance project completion rate to boost awarded projects
- ObjectiveEnhance project completion rate to boost awarded projects
- KRDevelop and implement a robust project tracking system by 20% to prevent delays
- Select system and devise implementation plan
- Research available project tracking systems
- Train team on new tracking system
- KRIncrease team productivity by 15% through effective resource allocation and training
- Successfully allocate resources, balancing workloads for optimized productivity
- Identify gaps in team skill sets and implement targeted training initiatives
- Track progress weekly, promptly adjust strategies as needed
- KRImprove communication efficiency with clients to ensure 100% on-time submission
- Facilitate training on effective and prompt communication techniques
- Schedule regular follow-ups to ensure timely submissions
- Implement a system to track client communication and submission dates
OKRs to ensure timely completion of all designated projects
- ObjectiveEnsure timely completion of all designated projects
- KREnhance project management efficiency by 30% using advanced tracking tools
- Train project managers on new tool usage
- Research and identify suitable advanced tracking tools
- Implement selected tracking tool into management process
- KRReduce elapsed project timeframe by 20% through streamlining processes
- Implement efficient and automated work processes
- Train staff on new streamlined procedures
- Identify bottlenecks and unnecessary steps in current processes
- KRComplete 100% of projects without exceeding preset deadlines
- Prioritize tasks based on importance and deadline
- Implement effective project management strategies
- Daily review and update of project progress
OKRs to ensure consistent project progress
- ObjectiveEnsure consistent project progress
- KRReduce project milestone delays by 15%
- Increase communication and collaboration among team members
- Regularly monitor and update task progression
- Implement a consistent, detailed project schedule
- KRIncrease weekly deliverables completion rate by 20%
- Review existing workflows for areas of inefficiency
- Implement deadline reminders and progress check-ins
- Provide training for enhanced productivity tools
- KRImprove team communication efficiency by optimizing weekly meetings
- Allocate specific speaking time to each participant
- Implement clear post-meeting follow-up procedures
- Develop clear, concise agenda for each weekly meeting
OKRs to streamline project management for timely delivery
- ObjectiveStreamline project management for timely delivery
- KRImplement a project tracking system for real-time monitoring and status updates
- Install and configure selected tracking system
- Research available project tracking systems and select appropriate one
- Train team on using tracking system
- KRReduce existing project completion timelines by 20%
- Streamline work processes to reduce time-consuming steps
- Utilize project management tools for efficiency
- Implement more focused, effective team meetings
- KRAchieve 100% completion of intermediary milestones within scheduled deadlines
- Implement efficient workflow strategies for timely task execution
- Monitor progress regularly to ensure completion within deadlines
- Develop a detailed project timeline with intermediary milestones
OKRs to enhance project profitability and delivery efficiency
- ObjectiveEnhance project profitability and delivery efficiency
- KRReduce project overruns by at least 30%
- Enhance project management training for staff
- Establish a strong pre-project planning protocol
- Implement stringent project timeline tracking
- KREnsure 90% of projects are delivered within budget allotment
- Provide regular budget training for project managers
- Conduct regular financial reviews of ongoing projects
- Implement stringent budget monitoring and control measures
- KRBoost on-time project completion rate to 95%
- Offer incentives for meeting project deadlines timely
- Implement project management software for tracking deadlines
- Conduct regular progress report meetings with team
OKRs to enhance and streamline stakeholder management as a developer
- ObjectiveEnhance and streamline stakeholder management as a developer
- KRIncrease stakeholder satisfaction by 20% through effective communication and project efficiency
- Improve project management tools to enhance efficiency
- Conduct regular feedback sessions to address stakeholders' concerns
- Implement weekly project status updates for all stakeholders
- KRImplement personalized weekly progress updates for all key stakeholders
- Schedule and send weekly email updates
- Develop a personalized update template
- Identify key stakeholders for weekly progress updates
- KRResolve and document 100% of stakeholder queries or concerns within 48 hours
- Develop a streamlined process for addressing stakeholder queries
- Assign stakeholders concerns to relevant team members immediately
- Consistently update and maintain a query resolution documentation system
OKRs to improve the UX team's design and technical skills
- ObjectiveImprove the UX team's design and technical skills
- KRIncrease weekly training hours by 25% within the team
- KRAchieve a 15% improvement in project completion time
- Enhance team communication and collaboration
- Streamline processes to remove unnecessary steps
- Implement effective project management tools
- KRImplement two skills-based workshops or seminars per member
- Schedule two workshops/seminars per member
- Develop curriculum customised to member's needs
- Determine skills focus for each workshop or seminar
OKRs to enhance business analysis skills and strategies
- ObjectiveEnhance business analysis skills and strategies
- KRImprove current project efficiency by 15% using new business analysis techniques
- Implement effective techniques into current project workflow
- Monitor and measure impact on project efficiency
- Research latest business analysis techniques suitable for the project
- KRDeliver 1 impactful presentation on learned business analysis concepts to team
- Develop a presentation on key business analysis concepts
- Practice presentation for cogent verbal delivery
- Schedule a team meeting to present findings
- KRComplete 2 relevant professional courses in business analysis
- Identify two professional courses in business analysis
- Register for the selected courses
- Conscientiously finish and complete both courses
Project Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Project Efficiency OKRs
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Project Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to increase revenue to achieve $25,000 gain
- OKRs to enhance understanding of competitors' keyword gaps and ranking
- OKRs to enhance warehouse RFP and proforma process efficiency
- OKRs to accelerate user growth for SaaS product
- OKRs to boost usage rates of our key product among existing customers
- OKRs to identify and address all existing compliance gaps