Use Tability to generate OKRs and initiatives in seconds.
tability.ioWhat are System Management Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
That's why we have created a list of OKRs examples for System Management Team to help. You can use any of the templates below as a starting point to write your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
System Management Team OKRs examples
You'll find below a list of Objectives and Key Results templates for System Management Team. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to enhance organisational acceleration with effective performance management system
ObjectiveEnhance organisational acceleration with effective performance management system
KRIncrease utilization of performance management system by 20%
Provide regular feedback through the system- Conduct training sessions on performance management system usage
- Develop incentives for frequent system usage
- KRImprove average team performance scores by 30%
- Develop and integrate comprehensive team training programs
- Create a system of team performance incentives
- Implement regular, constructive feedback sessions
- KRAchieve a productivity increase of 25% through the enhanced system
- Evaluate current system for potential productivity improvements
- Implement enhancements in the system that increase efficiency
- Monitor and adjust new system operations as needed
OKRs to enhance overall Identity and Access Management system
- ObjectiveEnhance overall Identity and Access Management system
- KRIncrease employee training on access management protocols by 80%
- Allocate time for employees to complete training
- Implement mandatory participation in training sessions
- Develop detailed access management training sessions
- KRReduce unauthorized access incidents by 50%
- Conduct regular cybersecurity awareness training
- Implement two-factor authentication for all system users
- Regularly audit system access and permissions
- KRImplement Multi-Factor Authentication for all employees by 70%
- Migrate 70% of employees across to this new security protocol
- Identify all systems requiring enhanced Multi-Factor Authentication security measures
- Conduct training sessions on Multi-Factor Authentication usage
OKRs to enhance efficiency of the media asset management system
- ObjectiveEnhance efficiency of the media asset management system
- KRDecrease average time spent on finding assets by 25% with improved search functionalities
- Train staff on efficient asset discovery strategies
- Implement advanced search options for more precise filtering
- Offer predictive search suggestions to speed up process
- KRLower system downtime to less than 0.5% by implementing proactive maintenance processes
- Implement a reliable system monitoring tool
- Establish a routine schedule for system maintenance checks
- Train staff on proactive maintenance techniques
- KRIncrease system's responsiveness by 30% through performance tuning and debugging
- Debug and fine-tune systems to increase responsiveness promptly
- Identify current system's performance bottlenecks through rigorous testing
- Develop optimization strategies for code execution and data processing
OKRs to enhance capabilities for physical security systems management
- ObjectiveEnhance capabilities for physical security systems management
- KRImplement the integration of 2 new features in existing security systems
- Train staff on feature usage and troubleshooting
- Test and validate integration of new features
- Evaluate current security systems for compatibility with new features
- KRIncrease system efficiency by 15% through system upgrades and optimization
- Identify areas of the system that require optimization
- Purchase and install necessary system upgrades
- Regularly monitor and adjust for optimal efficiency
- KRDecrease system false-positive alerts by 20%
- Refine the current system detection algorithm
- Conduct regular system false-positive tests
- Implement a more effective filtering system
OKRs to efficiently prepare a comprehensive Quality Management System (QMS)
- ObjectiveEfficiently prepare a comprehensive Quality Management System (QMS)
- KRTrain 90% of the team on the newly prepared QMS within the deadline
- Identify and enroll team members for the QMS training
- Coordinate the training schedule with the QMS trainer
- Monitor progress and ensure participants meet the deadline
- KRConduct a thorough review of existing processes and identify improvements by 25%
- Develop a strategy to implement 25% process improvements
- Compile a list of current operational processes
- Analyze each process for potential improvements
- KRDraft, edit, and finalize QMS documents with zero errors
- Draft initial QMS documents emphasizing on accuracy and comprehensiveness
- Proofread for errors, finalize and approve QMS documents
- Thoroughly review and edit drafted documents meticulously
OKRs to establish robust autonomy and project management systems
- ObjectiveEstablish robust autonomy and project management systems
- KRTrain 70% of the team members in autonomous decision-making and problem-solving
- Identify team members needing autonomous decision-making training
- Develop an effective training program on decision-making
- Implement and monitor the training for select team members
- KRImplement a suitable project management software for 100% of ongoing projects
- Train staff on new software usage
- Research various project management software options
- Purchase and install chosen project management software
- KRAchieve 30% reduction in project deadline delays due to better management control
- Provide staff with targeted management training
- Establish daily progress tracking system
- Implement standardized project management procedures
OKRs to implement an effective smart workplace management system
- ObjectiveImplement an effective smart workplace management system
- KRIdentify and select a suitable smart workplace management system by analyzing 5 potential options
- Make final selection based on analysis and business needs
- Analyze features, reviews, and pricing of each system
- Research and list five potential smart workplace management systems
- KRTrain 100% of workforce to effectively utilize the new management system for daily operations
- Implement strategies for workforce to apply system knowledge daily
- Organize comprehensive training sessions about the new management system
- Provide regular follow-up training for continual workforce development
- KRProcure the selected system and complete installation in 80% of the workplace areas
- Schedule installation in various work zones
- Purchase the selected system for implementation
- Ensure setup in 80% of designated areas
OKRs to improve lab coat inventory management system
- ObjectiveImprove lab coat inventory management system
- KRImplement a digital tracking system for real-time inventory status
- Train staff on using the new system
- Install the system and integrate with existing infrastructure
- Research and choose a suitable digital inventory tracking system
- KRReduce stock discrepancies by 20% through timely and accurate inventory updates
- Implement a real-time inventory tracking system
- Train staff on accurate stock counting procedures
- Schedule regular inventory audits and reviews
- KRAchieve a 15% decrease in oversupply by optimizing reorder levels
- Analyze and improve supplier lead times
- Implement an inventory management system
- Review and adjust current inventory reorder levels
OKRs to streamline and improve existing patch management system
- ObjectiveStreamline and improve existing patch management system
- KRAutomate 70% of patch deployments by integrating configuration software
- Initiate software integration with existing systems
- Test and tweak process until 70% automation is achieved
- Identify suitable configuration software for patch deployment automation
- KRDevelop a patch assessment process to identify vulnerabilities in 100% of systems
- Catalog all systems requiring patch assessment
- Develop a procedure to apply patches regularly
- Implement a vulnerability detection tool
- KRReduce patch-related system downtime by 60% with thorough testing procedures
- Regularly update patch management protocol documentation
- Implement comprehensive pre-deployment patch testing procedures
- Conduct frequent system performance evaluations
OKRs to develop and implement system architecture for new project
- ObjectiveDevelop and implement system architecture for new project
- KREnsure 95% of system components interface correctly at first integration attempt
- Conduct comprehensive pre-integration testing on system components
- Review and streamline integration procedures
- Verify interface compatibility of every component
- KRFinalize system architecture design with 0% critical faults by end of period
- Ensure all team members maintain design deadline
- Review and enhance system architecture plans regularly
- Perform continuous fault diagnosis and mitigation
- KRSuccessfully train 90% of the team on the new project's system architecture
- Identify key aspects of new system architecture for training
- Develop comprehensive training materials for staff
- Schedule and implement system architecture training sessions
How to write your own System Management Team OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
System Management Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your System Management Team OKRs
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More System Management Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to successfully conclude the upcoming 9 weeks
- OKRs to enhance application design by solution architect review
- OKRs to enhance satisfaction levels of IT Service Desk
- OKRs to enhance audience segmentation and customer journey strategies
- OKRs to reduce the count of major incidents significantly
- OKRs to foster higher productivity through effective team collaboration