Tability is a cheatcode for goal-driven teams. Set perfect OKRs with AI, stay focused on the work that matters.
What are Task Manager OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.
We have a collection of OKRs examples for Task Manager to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Task Manager OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Task Manager OKRs examples
We've added many examples of Task Manager Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to enhance productivity and task management during the workday
ObjectiveEnhance productivity and task management during the workday
KRReduce task overflow to the next day by 50% by improving time management
Dedicate specific hours for unexpected tasks- Implement Pomodoro technique for better productivity
- Prioritize tasks based on urgency and complexity
- KRComplete at least 85% of assigned tasks within the designated deadlines each week
- Regularly monitor and adjust task progress
- Allocate sufficient time daily for completing tasks
- Prioritize tasks based on deadlines and importance
- KRImplement and consistently utilize a digital task management tool to monitor daily tasks
- Research and select a suitable digital task management tool
- Create a routine for regularly updating and reviewing tasks
- Set up and personalize configurations for daily task monitoring
OKRs to to efficiently deliver tasks with minimal supervision under high-pressure scenarios
- ObjectiveTo efficiently deliver tasks with minimal supervision under high-pressure scenarios
- KRIncrease output speed by 20% without raising the error frequency above 5%
- Implement efficient time management strategies
- Improve staff training for optimized performance
- Upgrade to faster, error-reducing software
- KRComplete 100% of tasks independently, without requesting external assistance
- Plan and prioritize work to manage time efficiently
- Review completed tasks thoroughly to ensure quality
- Develop knowledge and skills to handle given tasks properly
- KRHandle 3 high-pressure situations efficiently, with positive feedback on performance
- Create a prioritization system for managing high-pressure tasks effectively
- Develop stress management techniques for handling high-pressure situations
- Implement regular performance reviews to ensure positive feedback
OKRs to boost the billability rate of employees to 95%
- ObjectiveBoost the billability rate of employees to 95%
- KRImplement a time-tracking software to reduce unproductive time by 15%
- Train all employees on how to use this software
- Research and select a suitable time-tracking software
- Monitor and evaluate the software's effectiveness regularly
- KRReduce non-billable task assignments by 20% through efficient delegation strategy
- Implement a strict task monitoring system
- Train staff on effective task delegation strategies
- Analyze current delegation methods for efficiency problems
- KRProvide productivity boosting training to achieve at least 10% more billable hours
- Monitor and measure training effectiveness
- Identify relevant productivity boosting training programs
- Allocate resources and schedule training for team
OKRs to efficiently manage and coordinate the Trello board
- ObjectiveEfficiently manage and coordinate the Trello board
- KRReduce overdue tasks on Trello by 20%
- Prioritize and reassign less urgent tasks to the team
- Implement daily reminders for due tasks
- Enhance task management training for all team members
- KRImprove response time to task updates on Trello to less than 1 hr
- Set mobile notifications for immediate Trello task updates
- Prioritize responding to Trello updates promptly
- Schedule regular intervals to check Trello throughout the day
- KRIncrease task completion rate on Trello by 25%
- Implement daily reminders for pending tasks
- Enhance visibility of task deadlines
- Conduct weekly task completion training sessions
OKRs to increase the achievement of team goals to 70%
- ObjectiveIncrease the achievement of team goals to 70%
- KRDeliver effective coaching to underperforming team members every week
- Implement weekly coaching sessions, track progress and give feedback
- Identify areas for improvement in each underperforming team member's performance
- Develop personalized coaching plans for each underperforming member
- KRIdentify and eliminate three major obstacles hindering goal achievement
- Implement strategies to remove obstacles
- Develop strategies to overcome these obstacles
- Identify three major obstacles to goal achievement
- KRImplement new project management tool to enhance team productivity
- Monitor and evaluate team productivity improvements post-implementation
- Train all team members on using the tool effectively
- Research and select the right project management tool
OKRs to boost capabilities in efficient time management
- ObjectiveBoost capabilities in efficient time management
- KRReduce procrastination and wasted time to less than one hour per workday
- Limit social media use during work hours
- Prioritize tasks using a to-do list
- Set specific, manageable daily goals and deadlines for tasks
- KRSuccessfully complete 100% of projects earlier than the deadline indicated
- Periodically revisit timelines and adjust as necessary
- Start projects early to maximise working timeframe
- Improve efficiency with consistent daily progress
- KRRead and finish at least two industry-recognized books on time management strategies
- Choose two reputable time management books
- Summarize key time management strategies learned
- Create a reading schedule to meet deadline
OKRs to enhance personal organization
- ObjectiveEnhance personal organization
- KRMaster a productivity app, increasing task completion rate by 25%
- Utilize the app regularly to manage tasks
- Research and select a high-rated productivity app
- Spend daily time learning the app's features
- KRMinimize clutter: clean and organize workspace, achieving a 50% reduction
- Remove unnecessary items from workspace
- Implement regular cleaning schedule
- Install organizing tools like shelves, drawers
- KRImplement a daily scheduling routine to track all activities by week 1
- Monitor and adjust the schedule daily
- Purchase a daily planner or download a scheduling app
- Allocate time slots for all daily activities
OKRs to successfully complete the audit within the designated timeframe
- ObjectiveSuccessfully complete the audit within the designated timeframe
- KRProgressively accomplish 30% of the audit work each month until completion
- Monitor weekly progress towards 30% completion
- Adjust task allocation based on progress
- Establish a weekly schedule for audit tasks
- KRAddress and resolve all audit findings and reports by the final week
- Review all audit findings and reports promptly
- Develop resolutions for each identified audit issue
- Implement solutions before the final week
- KRCreate a thorough, realistic, and achievable audit plan within the first week
- Evaluate and allocate necessary resources
- Develop and finalize the audit methodology
- Identify objectives and scope of the audit plan
OKRs to enhance time management by reprioritizing based on requests
- ObjectiveEnhance time management by reprioritizing based on requests
- KRIncrease task completion by 20% through effective distribution of remodulated priorities
- Analyze current priority system and identify areas for improvement
- Develop a strategy for redistributing tasks based on priority
- Implement process change and monitor improvements in task completion
- KRReduce weekly time inefficiencies by 15% using focused priority remodulation
- Implement a time tracking system to discover inefficiencies
- Identify and analyze current tasks regularly for priority assessment
- Adjust work processes based on priority and efficiency data
- KRSuccessfully reschedule 90% of misaligned priorities within 48 hours of request receipt
- Prioritize requests, aligning them to current goals
- Allocate resources to resolve each request efficiently
- Review all received rescheduling requests accurately
OKRs to successfully execute and prepare RTM A Pilot for next year
- ObjectiveSuccessfully execute and prepare RTM A Pilot for next year
- KRAchieve at least 90% satisfaction rate from stakeholders and team members on execution and preparedness
- Conduct targeted meetings for problem-solving
- Implement ongoing training for improved execution
- Regularly seek feedback from team and stakeholders
- KRFormulate and document a comprehensive preparation plan for next year
- Document and review the finalized preparation plan
- Identify goals and objectives for the upcoming year
- Develop a step-by-step strategy to achieve goals
- KRComplete 100% of planned RTM A Pilot tasks and activities
- Review the RTM A Pilot project plan and assign tasks accordingly
- Regularly track the progress of each task to ensure timely completion
- Address any impediments to task completion promptly and effectively
Task Manager OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Task Manager OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to within budget
- OKRs to streamline and optimize handoff process as lead designer
- OKRs to financial asset management
- OKRs to strengthen operational self-sufficiency and resiliency within the business
- OKRs to ensure business continuity despite team member absenteeism
- OKRs to boost engagement among existing customers by 20%