4 customisable OKR examples for Administrative Staff
What are Administrative Staff OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Administrative Staff. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Administrative Staff OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Administrative Staff OKRs examples
You will find in the next section many different Administrative Staff Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
1. OKRs to enhance efficiency in administrative roles
Enhance efficiency in administrative roles
Implement a new filing system that reduces document retrieval time by 20%
Purchase necessary equipment for implementing chosen system
Train staff on usage and maintenance of new filing system
Research efficient filing systems suitable for our document volume
Increase daily attendance rates to 98% by promoting a healthy work environment
Implement wellness programs to boost employee health and morale
Regularly educate employees on work-life balance importance
Create incentives for maintaining consistent attendance
Reduce average response time to queries by 30% through email automation
Implement an email automation software
Regularly review and optimize email templates
Train staff on using the automation system
2. OKRs to enhance the efficiency and effectiveness of administrative support
Enhance the efficiency and effectiveness of administrative support
Increase task completion rate by 30% without compromising on quality
Implement productivity tools to streamline workflow and improve efficiency
Evaluate, monitor and adjust workload distribution regularly
Incorporate regular employee training and skill development
Streamline workflow by implementing an effective scheduling system
Evaluate current workflow for areas of inefficiency
Implement selected system and train staff
Research effective scheduling systems
Reduce administrative errors by 20% through improved systems and training
Regularly review and update system protocols
Implement updated, more intuitive administrative systems
Conduct comprehensive staff training on new systems
3. OKRs to boost overall sales productivity
Boost overall sales productivity
Reduce administrative tasks for sales team by 20%
Delegate routine paperwork to administrative staff
Implement a CRM system to automate data entry procedures
Simplify sales reporting process through technology integration
Implement a new CRM to improve tracking and managing of customer interactions by 25%
Train staff in utilizing new CRM system effectively
Purchase selected CRM system and begin integration
Research possible CRM options tailored to company's needs
Increase average deals closed per salesperson by 30%
Implement advanced sales training for all sales staff members
Provide resources for effective lead generation
Introduce performance-based incentives to boost motivation
4. OKRs to enhance office/admin operational efficiency for heightened productivity
Enhance office/admin operational efficiency for heightened productivity
Achieve a 15% increase in tasks completed per admin staff per day
Regularly review individual performance
Provide ongoing productivity training
Implement efficient task management software
Deliver training on new processes to 100% of administrative staff
Ensure all administrative staff complete the training
Develop comprehensive training material on the new processes
Schedule training sessions for all administrative staff
Implement automated system, reducing manual task time by 25%
Consult with IT to develop suitable automation software
Identify repetitive, time-consuming tasks for automation potential
Train team on utilizing the new system effectively
Administrative Staff OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/tability-insights-board.e70f9466.png)
Tip #2: Commit to weekly OKR check-ins
Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.
Being able to see trends for your key results will also keep yourself honest.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/checkins-graph.b2aec458.png)
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Administrative Staff OKRs in a strategy map
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.
![A strategy map in Tability](https://tability-templates-v2.vercel.app/_next/static/media/tability_strategy_map.2ad25843.png)
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Administrative Staff OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to enhance student leadership and engagement
OKRs to increase client satisfaction and loyalty
OKRs to process and complete all outstanding tax returns
OKRs to boost overall community engagement on the platform
OKRs to boost frequency of customer purchases within given timeframes
OKRs to implement a consistent social media approach based on a calendar agreement
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.