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4 OKR examples for Administrative Staff

What are Administrative Staff OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.

To aid you in setting your goals, we have compiled a collection of OKR examples customized for Administrative Staff. Take a look at the templates below for inspiration and guidance.

If you want to learn more about the framework, you can read our OKR guide online.

How to write your own Administrative Staff OKRs

Option 1. Turn ideas into OKRs with Tability AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here.

You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.

Tability will then use your prompt to generate a fully editable OKR template.

Watch the video below to see it in action 👇

Option 2. Optimise existing OKRs with Tability Feedback tool

If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.

AI feedback for OKRs in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.

You can then decide to accept the suggestions or dismiss them if you don't agree.

Option 3. Use the free OKR generator

If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.

Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.

Administrative Staff OKRs examples

You will find in the next section many different Administrative Staff Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to enhance efficiency in administrative roles

  • ObjectiveEnhance efficiency in administrative roles
  • KRImplement a new filing system that reduces document retrieval time by 20%
  • TaskPurchase necessary equipment for implementing chosen system
  • TaskTrain staff on usage and maintenance of new filing system
  • TaskResearch efficient filing systems suitable for our document volume
  • KRIncrease daily attendance rates to 98% by promoting a healthy work environment
  • TaskImplement wellness programs to boost employee health and morale
  • TaskRegularly educate employees on work-life balance importance
  • TaskCreate incentives for maintaining consistent attendance
  • KRReduce average response time to queries by 30% through email automation
  • TaskImplement an email automation software
  • TaskRegularly review and optimize email templates
  • TaskTrain staff on using the automation system

OKRs to enhance the efficiency and effectiveness of administrative support

  • ObjectiveEnhance the efficiency and effectiveness of administrative support
  • KRIncrease task completion rate by 30% without compromising on quality
  • TaskImplement productivity tools to streamline workflow and improve efficiency
  • TaskEvaluate, monitor and adjust workload distribution regularly
  • TaskIncorporate regular employee training and skill development
  • KRStreamline workflow by implementing an effective scheduling system
  • TaskEvaluate current workflow for areas of inefficiency
  • TaskImplement selected system and train staff
  • TaskResearch effective scheduling systems
  • KRReduce administrative errors by 20% through improved systems and training
  • TaskRegularly review and update system protocols
  • TaskImplement updated, more intuitive administrative systems
  • TaskConduct comprehensive staff training on new systems

OKRs to boost overall sales productivity

  • ObjectiveBoost overall sales productivity
  • KRReduce administrative tasks for sales team by 20%
  • TaskDelegate routine paperwork to administrative staff
  • TaskImplement a CRM system to automate data entry procedures
  • TaskSimplify sales reporting process through technology integration
  • KRImplement a new CRM to improve tracking and managing of customer interactions by 25%
  • TaskTrain staff in utilizing new CRM system effectively
  • TaskPurchase selected CRM system and begin integration
  • TaskResearch possible CRM options tailored to company's needs
  • KRIncrease average deals closed per salesperson by 30%
  • TaskImplement advanced sales training for all sales staff members
  • TaskProvide resources for effective lead generation
  • TaskIntroduce performance-based incentives to boost motivation

OKRs to enhance office/admin operational efficiency for heightened productivity

  • ObjectiveEnhance office/admin operational efficiency for heightened productivity
  • KRAchieve a 15% increase in tasks completed per admin staff per day
  • TaskRegularly review individual performance
  • TaskProvide ongoing productivity training
  • TaskImplement efficient task management software
  • KRDeliver training on new processes to 100% of administrative staff
  • TaskEnsure all administrative staff complete the training
  • TaskDevelop comprehensive training material on the new processes
  • TaskSchedule training sessions for all administrative staff
  • KRImplement automated system, reducing manual task time by 25%
  • TaskConsult with IT to develop suitable automation software
  • TaskIdentify repetitive, time-consuming tasks for automation potential
  • TaskTrain team on utilizing the new system effectively

Administrative Staff OKR best practices

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tip #2: Commit to weekly OKR check-ins

Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.

Being able to see trends for your key results will also keep yourself honest.

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to track your Administrative Staff OKRs

Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:

Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Administrative Staff OKR templates

We have more templates to help you draft your team goals and OKRs.

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