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tability.ioWhat are Admin Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Admin Team. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
Admin Team OKRs examples
You'll find below a list of Objectives and Key Results templates for Admin Team. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to enhance efficiency in administrative roles
ObjectiveEnhance efficiency in administrative roles
KRImplement a new filing system that reduces document retrieval time by 20%
Purchase necessary equipment for implementing chosen system- Train staff on usage and maintenance of new filing system
- Research efficient filing systems suitable for our document volume
- KRIncrease daily attendance rates to 98% by promoting a healthy work environment
- Implement wellness programs to boost employee health and morale
- Regularly educate employees on work-life balance importance
- Create incentives for maintaining consistent attendance
- KRReduce average response time to queries by 30% through email automation
- Implement an email automation software
- Regularly review and optimize email templates
- Train staff on using the automation system
OKRs to boost overall sales productivity
- ObjectiveBoost overall sales productivity
- KRReduce administrative tasks for sales team by 20%
- Delegate routine paperwork to administrative staff
- Implement a CRM system to automate data entry procedures
- Simplify sales reporting process through technology integration
- KRImplement a new CRM to improve tracking and managing of customer interactions by 25%
- Train staff in utilizing new CRM system effectively
- Purchase selected CRM system and begin integration
- Research possible CRM options tailored to company's needs
- KRIncrease average deals closed per salesperson by 30%
- Implement advanced sales training for all sales staff members
- Provide resources for effective lead generation
- Introduce performance-based incentives to boost motivation
OKRs to enhance the efficiency and effectiveness of administrative support
- ObjectiveEnhance the efficiency and effectiveness of administrative support
- KRIncrease task completion rate by 30% without compromising on quality
- Implement productivity tools to streamline workflow and improve efficiency
- Evaluate, monitor and adjust workload distribution regularly
- Incorporate regular employee training and skill development
- KRStreamline workflow by implementing an effective scheduling system
- Evaluate current workflow for areas of inefficiency
- Implement selected system and train staff
- Research effective scheduling systems
- KRReduce administrative errors by 20% through improved systems and training
- Regularly review and update system protocols
- Implement updated, more intuitive administrative systems
- Conduct comprehensive staff training on new systems
OKRs to enhance productivity with increased automation and streamlined administration
- ObjectiveEnhance productivity with increased automation and streamlined administration
- KRProvide administration staff with time management training to enhance efficiency by 15%
- Identify suitable time management training program for staff
- Monitor and evaluate efficiency improvements post-training
- Schedule training sessions for administration staff
- KRImplement automation tools to minimize manual entry work by 25%
- Identify daily processes that involve repetitive manual entry
- Research, select, and acquire suitable automation tools
- Train staff on utilizing new automation technologies effectively
- KRReduce paperwork by moving 50% of reports/work to digital platform
- Implement a reliable digital platform for reports
- Identify essential reports suitable for digital transition
- Train staff on electronic report submission
OKRs to enhance administrative efficiency and streamline daily operations
- ObjectiveEnhance administrative efficiency and streamline daily operations
- KRDecrease administrative errors by 15% via comprehensive personnel training programs
- Train staff on error prevention techniques
- Constantly track and evaluate errors post-training
- Develop a comprehensive personnel training program
- KRIncrease team productivity by 20% through advanced planning and process optimization
- Analyze existing processes for potential optimization
- Identify and implement advanced planning strategies within the team
- Track and measure productivity improvements regularly
- KRImplement a task management system reducing task completion time by 30%
- Conduct research on efficient task management systems
- Purchase and implement chosen system
- Train team on using the new system
OKRs to enhance proficiency in managing administrative tasks and assigned duties
- ObjectiveEnhance proficiency in managing administrative tasks and assigned duties
- KRAttend a minimum of 2 professional development workshops related to administrative duties
- Identify relevant professional development workshops for administrative tasks
- Register for chosen workshops
- Attend and participate in both workshops
- KRReduce errors in administrative tasks to less than 5%
- Develop a comprehensive checklist for daily tasks
- Conduct monthly audits for error tracking
- Implement regular training sessions for administrative skills
- KRDecrease task completion time by 15% over the quarter
- Streamline processes and remove unnecessary steps
- Provide staff with time management training
- Implement workflow management software for efficiency
OKRs to streamline IT and Admin functional efficiency
- ObjectiveStreamline IT and Admin functional efficiency
- KRIncrease team productivity by 20% through targeted training workshops
- Develop targeted training workshops based on identified skills
- Identify key areas where team skills can be improved
- Implement and analyze the impact of the training workshops
- KRReduce IT-related issues by 30% through proactive system maintenance and upgrades
- Schedule routine system upgrades
- Implement regular system maintenance checks
- Train staff in troubleshooting common issues
- KRImprove admin task automation by implementing 2 new software tools
- Research suitable software tools for automation
- Implement and train staff on new software tools
- Identify key areas needing automation in admin tasks
OKRs to enhance performance and efficiency of SharePoint Online Storage service
- ObjectiveEnhance performance and efficiency of SharePoint Online Storage service
- KREnsure 99% uptime for the SharePoint Online Storage service
- Implement a backup and recovery plan
- Regularly monitor SharePoint server health for potential issues
- Apply necessary patches and updates without delay
- KRDecrease data retrieval time by 15%
- Implement a better indexing system for quicker data search
- Optimize database queries to reduce redundancy
- Upgrade hardware to improve data processing speed
- KRIncrease data upload speed by 20%
- Implement data compression techniques
- Optimize server's upload bandwidth setting
- Upgrade to a high-speed internet service
OKRs to establish robust connections to the Database via Pgadmin
- ObjectiveEstablish robust connections to the Database via Pgadmin
- KREnsure 100% successful data retrieval and modification from all connected databases
- Implement systematic data backup procedures
- Regularly check network connections between databases
- Routinely test data retrieval and modification process
- KREstablish 10 stable and secure connections to different databases using Pgadmin
- Establish and test 10 secure connections using Pgadmin
- Install and configure Pgadmin on your system
- Gather all necessary database connection details
- KRDocument and troubleshoot any issues encountered during connection for future reference
- Record all issues encountered during connection attempts
- Identify possible solutions for these issues
- Create a detailed troubleshooting guide for future reference
OKRs to enhance the quality of prospective business leads
- ObjectiveEnhance the quality of prospective business leads
- KRIncrease conversion rate of leads by 20%
- Optimize website for user friendliness and speed
- Implement personalized email marketing strategies
- Increase quality of lead sourcing efforts
- KRImplement a new lead scoring system to better identify quality leads
- Train sales team on new lead scoring system
- Research and select an effective lead scoring system
- Integrate new system with current CRM
- KRAchieve a customer satisfaction rate of 85% among converted leads
- Develop a responsive and efficient customer service system
- Implement a post-purchase satisfaction survey
- Offer periodic discounts or loyalty rewards
How to write your own Admin Team OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Admin Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Admin Team OKRs
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Admin Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to enhance tactical and strategic leadership skills for software developer team lead
- OKRs to implement the 1 million e-invoicing project successfully
- OKRs to enhance efficiency of material calculation to construction site
- OKRs to earn an A grade in my English class
- OKRs to secure a role as a band director
- OKRs to grow personal net worth to $1M