15 customisable OKR examples for Admin Team
What are Admin Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Admin Team. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Admin Team OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Admin Team OKRs examples
You'll find below a list of Objectives and Key Results templates for Admin Team. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
1. OKRs to enhance efficiency in administrative roles
Enhance efficiency in administrative roles
Implement a new filing system that reduces document retrieval time by 20%
Purchase necessary equipment for implementing chosen system- Train staff on usage and maintenance of new filing system
- Research efficient filing systems suitable for our document volume
- Increase daily attendance rates to 98% by promoting a healthy work environment
- Implement wellness programs to boost employee health and morale
- Regularly educate employees on work-life balance importance
- Create incentives for maintaining consistent attendance
- Reduce average response time to queries by 30% through email automation
- Implement an email automation software
- Regularly review and optimize email templates
- Train staff on using the automation system
2. OKRs to boost overall sales productivity
- Boost overall sales productivity
- Reduce administrative tasks for sales team by 20%
- Delegate routine paperwork to administrative staff
- Implement a CRM system to automate data entry procedures
- Simplify sales reporting process through technology integration
- Implement a new CRM to improve tracking and managing of customer interactions by 25%
- Train staff in utilizing new CRM system effectively
- Purchase selected CRM system and begin integration
- Research possible CRM options tailored to company's needs
- Increase average deals closed per salesperson by 30%
- Implement advanced sales training for all sales staff members
- Provide resources for effective lead generation
- Introduce performance-based incentives to boost motivation
3. OKRs to enhance the efficiency and effectiveness of administrative support
- Enhance the efficiency and effectiveness of administrative support
- Increase task completion rate by 30% without compromising on quality
- Implement productivity tools to streamline workflow and improve efficiency
- Evaluate, monitor and adjust workload distribution regularly
- Incorporate regular employee training and skill development
- Streamline workflow by implementing an effective scheduling system
- Evaluate current workflow for areas of inefficiency
- Implement selected system and train staff
- Research effective scheduling systems
- Reduce administrative errors by 20% through improved systems and training
- Regularly review and update system protocols
- Implement updated, more intuitive administrative systems
- Conduct comprehensive staff training on new systems
4. OKRs to enhance productivity with increased automation and streamlined administration
- Enhance productivity with increased automation and streamlined administration
- Provide administration staff with time management training to enhance efficiency by 15%
- Identify suitable time management training program for staff
- Monitor and evaluate efficiency improvements post-training
- Schedule training sessions for administration staff
- Implement automation tools to minimize manual entry work by 25%
- Identify daily processes that involve repetitive manual entry
- Research, select, and acquire suitable automation tools
- Train staff on utilizing new automation technologies effectively
- Reduce paperwork by moving 50% of reports/work to digital platform
- Implement a reliable digital platform for reports
- Identify essential reports suitable for digital transition
- Train staff on electronic report submission
5. OKRs to enhance proficiency in managing administrative tasks and assigned duties
- Enhance proficiency in managing administrative tasks and assigned duties
- Attend a minimum of 2 professional development workshops related to administrative duties
- Identify relevant professional development workshops for administrative tasks
- Register for chosen workshops
- Attend and participate in both workshops
- Reduce errors in administrative tasks to less than 5%
- Develop a comprehensive checklist for daily tasks
- Conduct monthly audits for error tracking
- Implement regular training sessions for administrative skills
- Decrease task completion time by 15% over the quarter
- Streamline processes and remove unnecessary steps
- Provide staff with time management training
- Implement workflow management software for efficiency
6. OKRs to enhance performance and efficiency of SharePoint Online Storage service
- Enhance performance and efficiency of SharePoint Online Storage service
- Ensure 99% uptime for the SharePoint Online Storage service
- Implement a backup and recovery plan
- Regularly monitor SharePoint server health for potential issues
- Apply necessary patches and updates without delay
- Decrease data retrieval time by 15%
- Implement a better indexing system for quicker data search
- Optimize database queries to reduce redundancy
- Upgrade hardware to improve data processing speed
- Increase data upload speed by 20%
- Implement data compression techniques
- Optimize server's upload bandwidth setting
- Upgrade to a high-speed internet service
7. OKRs to establish robust connections to the Database via Pgadmin
- Establish robust connections to the Database via Pgadmin
- Ensure 100% successful data retrieval and modification from all connected databases
- Implement systematic data backup procedures
- Regularly check network connections between databases
- Routinely test data retrieval and modification process
- Establish 10 stable and secure connections to different databases using Pgadmin
- Establish and test 10 secure connections using Pgadmin
- Install and configure Pgadmin on your system
- Gather all necessary database connection details
- Document and troubleshoot any issues encountered during connection for future reference
- Record all issues encountered during connection attempts
- Identify possible solutions for these issues
- Create a detailed troubleshooting guide for future reference
8. OKRs to enhance the quality of prospective business leads
- Enhance the quality of prospective business leads
- Increase conversion rate of leads by 20%
- Optimize website for user friendliness and speed
- Implement personalized email marketing strategies
- Increase quality of lead sourcing efforts
- Implement a new lead scoring system to better identify quality leads
- Train sales team on new lead scoring system
- Research and select an effective lead scoring system
- Integrate new system with current CRM
- Achieve a customer satisfaction rate of 85% among converted leads
- Develop a responsive and efficient customer service system
- Implement a post-purchase satisfaction survey
- Offer periodic discounts or loyalty rewards
9. OKRs to streamline corporate general and administrative expenses
- Streamline corporate general and administrative expenses
- Slash administrative costs by 15% through process improvements
- Implement automation technology for routine tasks
- Conduct training on new streamlined processes
- Identify inefficiencies in current administrative processes
- Increase revenue to cost ratio by 20% via strategic resource allocation
- Continually monitor and adjust resource allocation
- Redistribute resources to maximize efficiency
- Identify profitable and underutilized resources
- Implement cost control mechanisms reducing overspending by 10%
- Identify areas of excessive spending within current budget
- Develop and implement cost control policies
- Monitor and record savings from implemented policies
10. OKRs to enhance productivity and expertise of our Linux Admin team
- Enhance productivity and expertise of our Linux Admin team
- Achieve 20% reduction in Linux-related incident tickets compared to previous quarter
- Conduct Linux-specific training and skills development
- Enhance system monitoring and incident prediction
- Implement regular maintenance and updates of all Linux systems
- Implement a detailed troubleshooting guide for common Linux issues by end of quarter
- Review, edit, and finalize guide before deadline
- Identify common Linux issues and how to troubleshoot them
- Outline and write a detailed troubleshooting guide
- Provide advanced training on Linux OS configurations for all members
- Schedule mandatory training sessions for all members
- Develop a comprehensive Linux OS configuration training program
- Monitor and assess members' understanding and application post-training
11. OKRs to master SQL and relational modeling to enhance data analysis skills
- Master SQL and relational modeling to enhance data analysis skills
- Solve at least 20 complex SQL queries independently, demonstrating proficiency in query optimization
- Continuously review and improve query execution plans for optimal efficiency
- Utilize database indexes and appropriate joins to optimize query performance
- Set aside regular time to practice writing complex SQL queries
- Analyze and understand the data structure and relationships before writing queries
- Collaborate with a SQL expert on a real-world project, effectively contributing to the data analysis process
- Complete an online SQL course with a score of over 90% in all modules
- Research and find a reputable online SQL course
- Study consistently and complete all modules within the given timeframe
- Review and revise any weak areas before taking each module's final assessment
- Enroll in the selected SQL course and pay for it
- Successfully design and implement a relational database schema for a small project
- Implement and test the database schema, ensuring data integrity and performance
- Understand the requirements and scope of the small project
- Design the tables, attributes, and primary/foreign key relationships for the schema
- Identify the entities and relationships to be represented in the database schema
12. OKRs to improve efficiency in scheduling and conducting meetings
- Improve efficiency in scheduling and conducting meetings
- Ensure 95% of meetings start and end as per pre-determined schedule
- Provide reminders 5 minutes before meeting ends
- Incorporate time management techniques into meetings
- Implement strict adherence to start and end times for meetings
- Decrease meeting scheduling conflicts by 50%
- Implement mandatory shared calendar for visibility of team availability
- Encourage asynchronous communication where possible
- Prioritize essential attendees when scheduling
- Increase meeting participant satisfaction rate to above 90%
- Implement regular surveys to gather feedback from meeting participants
- Design and roll out meeting etiquette guidelines
- Incorporate interactive activities to maintain engagement
13. OKRs to make business travel process fully digital
- Make business travel process fully digital
- Identify and list all paper-dependent tasks in business travel by end of week 1
- Survey team members about paper-dependent tasks in business travel
- Research common paper-dependent tasks in corporate travel
- Compile list of identified paper-dependent travel tasks by end of week 1
- Design and implement a digital solution for identified tasks within week 5
- Identify specific tasks requiring digital solution during week 5
- Sketch out a basic design for the digital solution
- Begin implementing the devised digital solution
- Achieve 95% employee adoption of the new digital process in trial phase
- Offer incentives for early adopters in trial phase
- Conduct informative training sessions on new digital process
- Seek feedback and troubleshoot issues quickly
14. OKRs to improve system performance with high uptime and reduced latency
- Improve system performance with high uptime and reduced latency
- Implement system improvements and updates with zero disruption to live services
- Develop seamless transition protocols for system updates
- Allocate resources for system monitoring post-update
- Test improvements extensively before implementation
- Increase system uptime to 99.9% across all services
- Implement regular preventative system maintenance
- Establish a rapid-response systems support team
- Enhance server redundancy and backups measures
- Reduce average server latency by 20%
- Update and optimize server software for enhanced speed
- Remove unnecessary processes to reduce server load
- Implement a load balancing solution for improved server response
15. OKRs to organize and maintain an efficient personal file
- Organize and maintain an efficient personal file
- Discard or securely archive all unnecessary or outdated documents from the file
- Digitally archive important outdated documents securely
- Identify all unnecessary or outdated documents
- Use a shredder to destroy unnecessary papers
- Sort and categorize all existing documents into clearly labeled folders
- Review all existing documents and identify common themes or categories
- Create clearly labeled folders corresponding to each category
- Distribute documents into their respective folders
- Implement a weekly routine to scan, save and file all new incoming documents
- Save and categorize files accordingly
- Designate a specific day weekly for document management
- Scan all new incoming documents
Admin Team OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Admin Team OKRs in a strategy map
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Admin Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to establish comprehensive food safety training across the company
- OKRs to enhance office/admin operational efficiency for heightened productivity
- OKRs to enhance proficiency in handling and developing AWS
- OKRs to enhance workforce capabilities
- OKRs to enhance my leadership capabilities
- OKRs to formulate a robust 7-year financial plan
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.