What are Team Efficiency OKRs?
The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.
OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Team Efficiency. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
How to write your own Team Efficiency OKRs
Option 1. Turn ideas into OKRs with Tability AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Team Efficiency OKRs examples
You'll find below a list of Objectives and Key Results templates for Team Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to optimize Trello Board for effective team OKR management
ObjectiveOptimize Trello Board for effective team OKR management
KRConduct 5 training sessions on Trello usage to increase team efficiency by 20%
Create a comprehensive Trello training curriculum- Schedule and conduct five Trello training sessions
- Identify Trello features that boost team efficiency
- KREnsure 100% of team updates their respective OKRs on Trello weekly
- Issue weekly reminder emails to update OKRs on Trello
- Give a short training on updating OKRs on Trello
- Implement OKRs review during team meetings
- KRImprove Trello Board navigation efficiency by 30% through reorganization and streamlining
- Train team on navigation improvements to ensure smoother usage
- Implement an intuitive, uniform labeling system across all boards
- Review all current Trello boards for possible streamlining opportunities
OKRs to improve efficiency in client and team management
- ObjectiveImprove efficiency in client and team management
- KRIncrease client satisfaction by 10% as evidenced by quarterly survey responses
- Implement regular client follow-ups to address potential issues
- Evaluate and streamline communication processes for client efficiency
- Provide staff with customer service training to improve interactions
- KREnhance team output by 15% through implementation of structured weekly check-ins
- Train team on effective check-in strategies
- Monitor and measure output increase weekly
- Establish a weekly check-ins system for the team
- KRAchieve a 20% decrease in resolution time for client-reported software issues
- Provide ongoing technical training for the customer service team
- Establish a priority-based resolution system
- Implement more efficient issue-tracking software
OKRs to improve efficiency in team support
- ObjectiveImprove efficiency in team support
- KRDecrease average response time to team requests by 30%
- Implement a central team communication platform
- Prioritize and delegate team queries efficiently
- Train staff in time-effective communication methods
- KRImplement a tracking system to improve accountability and time management
- Research and select an appropriate tracking system
- Regularly review system data and adjust processes
- Train the team on using the system
- KRResolving 95% of team issues within two hours of initial report
- Develop efficient problem-solving methods for common issues
- Implement quick communication channels for issue reporting
- Establish on-call support team for immediate troubleshooting
OKRs to enhance the efficiency of our matured agile team
- ObjectiveEnhance the efficiency of our matured agile team
- KRReduce backlog items by 20%
- Implement additional resources towards tackling backlog
- Review and improve current work processes
- Prioritize backlog based on urgency and importance
- KRImprove team satisfaction score by 10 points through regular feedback and coaching
- Implement weekly feedback sessions within the team
- Encourage peer-to-peer feedback exchange
- Develop a coaching program for underperformers
- KRIncrease sprint completion rate by 15%
- Enhance periodic sprint retrospectives for better insights
- Implement strict time management and planning processes
- Improve team communication, coordination, and collaboration
OKRs to enhance proficiency in time management
- ObjectiveEnhance proficiency in time management
- KRImplement a daily scheduling routine and adhere to it 90% of the time
- Set reminders for each scheduled task
- Review and adjust the routine weekly
- Create a daily schedule outlining tasks and times
- KRComplete online time management course by mid-quarter
- Complete the online time management course
- Register for the online time management course
- Dedicate regular weekly hours for course study
- KRReduce weekly wasted time by half assessed via a time tracking tool
- Implement a time tracking tool to monitor weekly activities
- Identify areas of wasted time and inefficiency
- Develop new routines to streamline workload
OKRs to enhance cross-functional cooperation within our teams
- ObjectiveEnhance cross-functional cooperation within our teams
- KRIncrease participation in cross-departmental meetings by 30%
- Offer a platform for online participation for remote workers
- Promote meetings via internal newsletters and emails
- Implement a reward system for frequent meeting attendees
- KRLaunch at least two collaborative projects involving different functional teams
- Assign responsibilities and officially launch the projects
- Communicate and plan with team leaders for project initiation
- Identify potential project ideas involving different functional teams
- KRAchieve a 20% improvement in team efficiency metrics via cross-functional initiatives
- Develop and implement cross-functional collaboration strategies
- Identify inefficiencies in current team workflows and processes
- Regularly review and adjust strategies based on team feedback
OKRs to enhance the efficiency of the Change Failure Rate
- ObjectiveEnhance the efficiency of the Change Failure Rate
- KRImplement a new change management tool to reduce failure rate by 30%
- Train employees on utilizing the new tool effectively
- Monitor and adjust the implementation for continual improvement
- Research and select an appropriate new change management tool
- KRImprove the process of change feedback to aid in a 40% decrease in failures
- Implement a standardized system for collecting and analyzing change feedback
- Provide training on giving and receiving feedback effectively
- Regularly review and adjust feedback process based on outcomes
- KRTrain the team on effective change management practices to prevent avoidable failures
- Schedule and conduct training sessions for all team members
- Identify appropriate change management training program for the team
- Review and assess team's application of learned change management practices
OKRs to maximize team efficiency to achieve 80,000 hours of work
- ObjectiveMaximize team efficiency to achieve 80,000 hours of work
- KRImplementation of productivity-enhancing tools to reduce idle time by 15%
- Implement chosen tools across relevant departments
- Research and select potential productivity-enhancing tools
- Continuously review and monitor tool usage and efficiency
- KRIncrease average weekly work hours by 10%
- Encourage staff to take fewer, shorter breaks
- Evaluate and adjust employee scheduling for increased efficiency
- Implement mandatory, productive overtime procedures
- KRTrain team on time management skills to improve work speed by 20%
- Schedule training sessions for all team members
- Identify a comprehensive time management training program
- Monitor productivity to measure impact of training
OKRs to improve team effectiveness in running operations
- ObjectiveImprove team effectiveness in running operations
- KREnhance team efficiency by reducing average response time to customer inquiries by 25%
- Streamline internal processes and workflows to minimize response time and avoid unnecessary delays
- Implement automated email templates for quick and standardized responses to customer inquiries
- Provide regular training sessions on effective communication and problem-solving techniques
- Implement a ticketing system to track and prioritize customer inquiries for faster resolution
- KRIncrease team productivity by 15% through improved task management and delegation
- Define clear goals and deadlines for each team member to improve task prioritization
- Conduct regular feedback sessions to address challenges and provide support in task management
- Provide training on effective delegation strategies to enhance productivity within the team
- Implement a centralized task management system for better tracking and collaboration
- KRImprove team collaboration by achieving a 30% increase in cross-functional communication and information sharing
- Provide training sessions on effective communication and active listening skills for team members
- Encourage knowledge sharing and collaboration through a central online platform or shared documents
- Facilitate cross-functional team building activities to strengthen relationships and promote communication
- Implement regular team meetings to discuss projects, share updates, and address challenges
- KRReduce operational errors by 20% through enhanced documentation and quality control
OKRs to enhance the efficiency of internal team communication
- ObjectiveEnhance the efficiency of internal team communication
- KRIncrease usage of team collaboration tools by 30%
- Implement training sessions highlighting tool benefits and functionalities
- Launch a company-wide communication promoting tool usage
- Offer incentives for employees who regularly utilize the tools
- KRImplement weekly team catch-up meetings, achieving 90% attendance
- Track attendance to maintain rate above 90%
- Schedule weekly meetings during common free time
- Send reminders about meetings two days prior
- KRReduce email response time by 50%
- Set dedicated times for checking and responding to emails
- Prioritize emails based on urgency and importance
- Use email templates for common responses
Team Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Team Efficiency OKRs
OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Team Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to boost email engagement across all prospect lists
- OKRs to develop and implement an impactful spending proposal
- OKRs to eliminate high-risk tech debt over the next year
- OKRs to improve CI infrastructure by migrating to a modern provider
- OKRs to enhance email marketing effectiveness to boost customer conversions
- OKRs to increase brand awareness and credibility through webinars