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What are Customer Support Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Writing good OKRs can be hard, especially if it's your first time doing it. You'll need to center the focus of your plans around outcomes instead of projects.
We have curated a selection of OKR examples specifically for Customer Support Efficiency to assist you. Feel free to explore the templates below for inspiration in setting your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Customer Support Efficiency OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Customer Support Efficiency OKRs examples
You will find in the next section many different Customer Support Efficiency Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to increase efficiency in customer support process
ObjectiveIncrease efficiency in customer support process
KRTrain 100% of support team on new support process workflows
Monitor staff's application of new processes post-training- Schedule mandatory training sessions for support team
- Develop comprehensive training materials on new workflows
- KRReduce average ticket resolution time by 20%
- Improve collaboration and communication within teams
- Implement training sessions to enhance problem-solving skills
- Streamline ticket resolution process with automation tools
- KRIncrease first-call resolution rate to 80%
- Implement comprehensive training for customer service representatives
- Invest in improved CRM software for customer tracking
- Monitor calls and provide feedback for continuous improvement
OKRs to accelerate resolution of customer support tickets
- ObjectiveAccelerate resolution of customer support tickets
- KRIncrease support team's ticket processing efficiency by 20%
- Invest in efficient ticket management software
- Implement ticket prioritization strategies to expedite urgent requests
- Conduct training sessions on troubleshooting common issues
- KRImplement a knowledge base to facilitate 15% of ticket self-resolution
- Implement these solutions into a searchable knowledge base
- Develop comprehensive, easy-to-understand solutions
- Identify common issues from past customer tickets
- KRDecrease average ticket response time by 30%
- Increase availability of customer service staff
- Train staff in efficient troubleshooting techniques
- Implement a ticket prioritization system
OKRs to enhance the efficiency of the Cloud Support Team
- ObjectiveEnhance the efficiency of the Cloud Support Team
- KRReduce the average response time to customer queries by 20%
- Implement comprehensive staff training for efficient query solution
- Allocate more resources towards customer service management
- Enhance customer service software for faster responses
- KRImplement three new measures for proactive issue identification and resolution
- Train team members on the new measures
- Identify potential problems through risk assessment analysis
- Develop procedures for efficient issue resolution
- KRIncrease customer satisfaction score for support tickets by 30%
- Implement thorough training for support team on customer service skills
- Regularly solicit feedback to improve support services
- Develop a system for prompt response to support tickets
OKRs to streamline Operational Efficiency
- ObjectiveStreamline Operational Efficiency
- KRReduce customer support ticket resolution time by 25% by implementing self-service resources and improving response processes
- Regularly analyze customer feedback to identify trends and continuously improve response processes
- Implement chatbots to provide immediate and automated responses to common customer queries
- Streamline ticket triage and routing processes to ensure faster response times
- Develop a comprehensive self-service knowledge base with frequently asked questions and guides
- KRAchieve a 15% cost reduction in supply chain management through vendor negotiation and procurement efficiency
- Streamline procurement processes by implementing automation and digitization tools
- Establish clear performance metrics and regularly review vendors' performance to ensure efficiency and cost-effectiveness
- Explore alternative suppliers and evaluate their pricing and terms to maximize cost savings
- Conduct a thorough analysis of current vendors' pricing and identify potential negotiation opportunities
- KRIncrease employee adoption of new software tools by 30% through comprehensive training and improved user experience
- KRDecrease average time spent on administrative tasks by 20% through automation and process optimization
OKRs to enhance effectiveness and efficiency of T2 support agents
- ObjectiveEnhance effectiveness and efficiency of T2 support agents
- KRImprove customer satisfaction scores by 20% post-support interaction
- Regularly review and act upon customer feedback
- Train support staff in advanced customer service techniques
- Implement detailed post-support satisfaction surveys
- KRReduce average ticket resolution time by 15%
- Introduce productivity tools for speedier resolution
- Streamline ticket sorting and prioritizing process
- Implement regular training to improve team’s problem-solving skills
- KRIncrease percentage of issues resolved on first contact to 70%
- Regularly review and improve troubleshooting methods
- Develop clear guidelines for issue resolution
- Implement comprehensive training for customer service representatives
OKRs to cut down outstanding ticket backlog substantially
- ObjectiveCut down outstanding ticket backlog substantially
- KRTrain team to handle complex tickets, increasing resolution speed by 15%
- Introduce incentives for quick and efficient ticket resolution
- Monitor team progress and provide constructive feedback
- Implement advanced customer service training for team members
- KRDecrease existing ticket backlog by 30%
- Implement a productive shift rotation for ongoing support
- Improve ticket first-time resolution rate through training
- Prioritize tickets based on urgency and workload capacity
- KRImplement streamlined ticket response system boosting efficiency by 20%
- Monitor changes and assess the efficiency increase
- Evaluate current ticket response system for inefficiencies
- Research and implement a more efficient ticket response system
OKRs to boost CSAT, CES, and NPS scores via chat channel
- ObjectiveBoost CSAT, CES, and NPS scores via chat channel
- KRIncrease CSAT score by 15% through improving chat-response efficiency
- Regularly analyze chat data to identify bottlenecks
- Train customer service reps for faster issue resolution
- Implement a chatbot for instant, accurate responses to common queries
- KRAchieve a 20% rise in NPS score by refining chat support quality
- Regularly review and update chat scripts for clarity
- Implement chat support training on customer service skills
- Introduce a quality assurance process for chat interactions
- KRDecrease CES by 10% by enhancing chat interface usability
- Simplify chat interface design for seamless navigation
- Improve response speed within the chat interface
- Provide clear instructions and tooltips on chat features
OKRs to boost efficiency and effectiveness of Prod Support/Service desk
- ObjectiveBoost efficiency and effectiveness of Prod Support/Service desk
- KRImplement a training program to enhance technical skills of support staff by 35%
- Implement training program and monitor progress
- Define key technical skills needing enhancement among support staff
- Select or design a comprehensive training program
- KRReduce average ticket resolution time by 25%
- Implement mandatory customer service efficiency training for all staff
- Integrate AI-based automation tools in ticket resolution process
- Streamline communication channels between departments
- KRIncrease customer satisfaction rates related to issue resolution by 15%
- Implement weekly training on conflict resolution for customer service representatives
- Regularly monitor and improve the issue resolution process
- Develop an efficient, user-friendly online system for complaint submission
OKRs to improve efficiency and success rate of the technical sales support team
- ObjectiveImprove efficiency and success rate of the technical sales support team
- KRIncrease customer satisfaction rate by 20%
- Implement a comprehensive customer service training program
- Regularly update product or service based on customer feedback
- Launch a customer loyalty and rewards program
- KRAchieve a 15% reduction in response and resolution times
- Implement automated responses for commonly raised issues
- Assign urgent cases to seasoned team members
- Conduct regular team performance evaluations and feedback
- KRBoost upselling success rate by 10%
- Monitor and reward sales team members who successfully upsell products
- Identify top-selling products and strategically promote them
- Implement training programs focusing on upselling techniques for sales staff
OKRs to enhance efficiency and productivity as a virtual assistant
- ObjectiveEnhance efficiency and productivity as a virtual assistant
- KRReduce task completion time by 30% employing time management techniques
- Set realistic, achievable goals for task completion
- Implement productivity tools to better monitor task progress
- Prioritize tasks based on urgency and importance
- KRComplete online certification in assistance automation tools by end of next quarter
- Research viable online courses in assistance automation tools
- Complete and pass all course requirements for certification
- Enroll in a chosen course and schedule study hours
- KRAchieve 98% customer satisfaction score through improved support services
- Regularly analyze and update support procedures for efficiency
- Implement customer feedback system to prioritize improvements
- Train support staff in advanced customer service techniques
Customer Support Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Customer Support Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to reduce Employee Turnover
- OKRs to improve software system design and logging framework expertise
- OKRs to achieve higher NPS and CSAT ratings
- OKRs to boost the success rate in timely financial statement reporting
- OKRs to incorporate AI and ML to innovate our solution suite
- OKRs to successful migration of all accounts to new portal